Personal Secretary to the Associate Director People Services

Job Overview

Are you a highly organised, professional and discreet Personal Assistant looking to support senior leadership within NHS Wales? We're seeking a proactive individual to join our People Services team.

In this pivotal role, you'll provide comprehensive, confidential support to the Associate Director for People Services. You'll manage a busy diary, coordinate meetings and committees, prepare reports and briefings, and act as a key point of contact for colleagues across the Health Board and wider partners.

You'll thrive in a fast-paced environment, juggling competing priorities while maintaining accuracy and attention to detail. Strong communication skills, excellent IT abilities, and experience in minute-taking and administrative coordination are essential.

This is a rewarding opportunity to play a central role in supporting workforce priorities and contributing to the effective delivery of People Services across the organisation.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Main duties of the job

• To provide effective, efficient, accurate, prompt and comprehensive administrative and secretarial support to the Associate Director for People Services
• Ensuring high quality secretarial support is provided and ensuring effective communication between internal and external colleagues.
• The post holder will be able to react to and implement changes to service as directed by the Associate Director of People Services.
• The post holder will be required to maintain strict confidentiality and discretion at all times.

Working for our organisation

If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales. Join our team and get the support you need, in line with our Organisational Values and 'Proud to Lead' competence framework.

Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the "Disability Confident Employer" scheme.

Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.

Detailed Job Description And Main Responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click "Apply now" to view in Trac.

Person specification

Qualifications And Knowledge

Essential criteria

• NVQ in Office Management or Administrative and organisational experience equivalent
• Advanced knowledge of word processing and spreadsheet packages
• Maths/English GCSE or equivilent

Desirable criteria

• Evidence of CPD / personal development
• NVQ 2

Experience

Essential criteria

• Experience at a high level of providing a comprehensive administrative/PA service
• Experience of setting up and using filing/IT systems
• Accurate minute and note taking - including follow up of actions
• Familiar with office procedures and deadlines

Desirable criteria

• Experience of working within the NHS (hospital environment)
• Experience within busy office environment