Personal Assistant/Office Administrator, Dublin Office

Artmax is seeking a Personal Assistant/Office Administrator to join their Directors' Office team in Dublin.

The Director's Office team serves as right hand to Chairman / CEO of the family office, managing daily tasks and personal requests. As a Personal Assistant supporting a family office, you will operate in a world where standards are uncompromising, expectations are elevated and every detail matters. You will join a trusted Family Office known for high standards, privacy and excellent service.

Job Description

• Provide full spectrum of secretarial support to the Chairman / CEO's office.
• Coordinate family and household affairs.
• Manage inbox and handle confidential information with utmost discretion.
• Organise travel for Chairman's business and family trips including flights, transport, hotels, itinerary planning, visa applications, etc.
• Assist Office Manager in handling office operations including office supply procurement, company equipment management and facility management, etc.
• Assist in coordinating courier services.
• Coordinate with property management agencies, vendors, contractors of Chairman's residential properties regarding property maintenance, renovation, etc.
• Assist Management in liaising with internal and external parties for the company's business activities and project management, etc.
• Collaborate within the Director's Office team and with different teams across multiple time zones, maintaining a harmonious and efficient ecosystem.
• Provide cover for other PAs during their leave periods.
• Perform any other duties commensurate with the position as the Company may reasonably direct.

Skills and experience

• Bachelor's degree or above
• 2-3 years of working experience in a similar role
• A good team-player, responsible, discreet with meticulous attention to detail and the ability to plan proactively
• Excellent organisational skills, demonstrated independence and the ability to make decisions in fast-paced, high-stakes situations
• Strong verbal and written communication skills
• Working proficiency in Mandarin/Cantonese desirable

Employee Benefits

• Year-end Discretionary Bonus

(Personal data collected will be treated in strict confidence and be used solely for recruitment purposes. Applicants who do not hear from us within 8 weeks from the date of application may consider their applications unsuccessful.)