Personal Assistant/ FOH - Graduate

JOB TITLE: Personal Assistant / FOH - Graduate

JOB TYPE: Permanent, full time

HOURS: 08:00am - 17:00pm (early finishes on Friday)

SALARY: £32,000 - £38,000

LOCATION: Central London

CULTURE: Busy, supportive, friendly team culture, collaborative, welcoming, social and fun!

BENEFITS: Generous holiday allowance of 25 days plus bank holidays, fun and social team, development and training, office parties & many more!

• Act as the primary point of contact for the Director, managing diaries, scheduling meetings, and coordinating internal and external appointments.
• Handle calls, emails, and correspondence on behalf of the Director, prioritising urgent matters and maintaining confidentiality.
• Support the Director's private company by scheduling maintenance, repairs, and other operational tasks for their property portfolio.
• Welcome and greet visitors, directing them to meeting rooms or the relevant staff member.
• Answer a high volume of phone calls and take accurate messages.
• Organise refreshments, lunches, and taxis for visiting clients and monthly partner meetings.
• Coordinate and manage meetings and the conference room schedule to prevent duplicate bookings.
• Respond to emails and prepare documents, including office correspondence and memos.
• Assist with administration for the projects team.
• Maintain general office, client, and supplier files and other office-related records.
• Assist with procurement of office services, supplies and equipment.
• Assist with the maintenance of office facilities and equipment.
• Assist the Office Manager in coordinating and overseeing the smooth running of the office.
• Provide light marketing and communications support, including helping to keep company information and marketing materials up to date.
• Assist with social media and website updates, coordinating content and making minor amendments where required.
• Help prepare marketing materials, presentations, newsletters and client communications.
• Support the organisation of client events, networking opportunities and company socials, including coordinating invitations, venues and catering.
• Assist with maintaining marketing databases, contact lists and CRM records, ensuring information is accurate and up to date.
• Help coordinate branded materials, promotional items and other marketing collateral.
• Assist with ad hoc projects around the office.

• Experienced working within an office environment providing administrative support to Director/Directors.
• Previous experience within a professional office environment.
• An interest in or some exposure to marketing, communications or social media would be advantageous.
• Professional and polite.
• Excellent Microsoft Office skills.
• Excellent communication skills, written and spoken.
• Ability to prioritise tasks in a busy work environment.
• Proven ability to take initiative.
• Able to work independently.
• Strong attention to detail and organisational skills.

• Well presented.
• Flexible.
• Upbeat and positive.
• Proactive and willing to get stuck in.
• Confident communicating with clients and colleagues.
• Organised with excellent attention to detail.
• A natural team player who enjoys working in a busy and varied environment.
• Commercially minded, with an interest in supporting the wider business beyond traditional administration.
• Comfortable taking on new tasks and happy to support across admin, marketing and office operations.