Personal Assistant

About the role

Executive Assistant to the Managing Director of the Energy business at United Infrastructure. This role is more than diary management - you are a trusted partner to a senior business leader, driving strategic priorities across a fast paced division.

Responsibilities

• Manage a complex and constantly evolving executive diary, aligning the Managing Director's time with business priorities.
• Act as a trusted gatekeeper, managing communications and prioritising competing demands.
• Prepare high quality meeting briefings, presentations and board papers.
• Coordinate leadership meetings, operational reviews and governance forums across the Energy business.
• Capture actions, track progress and ensure accountability after executive and board meetings.
• Manage confidential correspondence and communications on behalf of the Managing Director.
• Coordinate complex travel arrangements and produce detailed itineraries.
• Organise leadership events, client meetings and business off sites from planning through to delivery.
• Manage executive expenses and reconcile corporate credit card statements.
• Work closely with Executive Assistants across the wider business to ensure seamless coordination of senior leadership activity.
• Continuously identify opportunities to improve processes and ways of working.

Qualifications

• Significant experience supporting senior executives, ideally at Managing Director or Board level.
• Outstanding organisational and planning skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Strong commercial awareness and sound judgement.
• Advanced Microsoft Office skills - Outlook, Word, PowerPoint, Teams, SharePoint.
• Experience producing professional board papers, presentations and executive reports.
• Proactive, solutions focused approach with exceptional attention to detail.
• Absolute discretion and professionalism when handling confidential information.
• Experience within infrastructure, engineering or operational businesses is advantageous but not essential.

Equal Opportunities Statement

United Infrastructure is committed to making every interaction a positive and inclusive experience. We welcome applications from individuals of all backgrounds and are committed to supporting applicants where possible.