Personal Assistant

Personal Assistant to Founder/Creative Director- Fine Jewellery brand

Mayfair

up to £50,000 plus package

Monday-Friday office based

We are seeking a highly organised, adaptable, and proactive Personal Assistant to provide dedicated support to a successful entrepreneur. This role requires an individual who thrives in a fast-paced environment, is comfortable managing competing priorities, and excels at bringing structure, efficiency, and organisation to a demanding schedule.

The Personal Assistant will act as a trusted right hand, ensuring both professional and personal commitments are managed seamlessly while maintaining the highest levels of discretion and confidentiality.

Key Responsibilities

• Manage and coordinate a complex and ever-changing calendar, prioritising appointments, meetings, and commitments effectively.
• Oversee email correspondence and communications, including drafting, proofreading, and sending communications on behalf of the principal.
• Arrange and coordinate domestic and international travel, including itineraries, bookings, visas, and expense reconciliation.
• Prepare documentation, agendas, and materials required for meetings and appointments.
• Maintain confidential records and handle sensitive information with absolute discretion.
• Support with personal financial administration, including collating receipts, organising documentation, and assisting with tax-related requirements.
• Identify opportunities to improve administrative processes and implement systems to increase efficiency and effectiveness.
• Conduct ad hoc research and provide information and recommendations as required.
• Manage personal errands and lifestyle-related tasks to ensure the smooth running of day-to-day activities.
• Act as a key point of contact, helping to streamline communications and manage priorities.

Required Experience & Skills

• Minimum of 5 years' experience supporting a senior executive, founder, entrepreneur, or high-profile individual.
• Exceptional organisational skills with proven experience managing complex schedules and competing priorities.
• Strong written and verbal communication skills with meticulous attention to detail.
• High emotional intelligence, professionalism, and the ability to build trusted relationships.
• Demonstrated discretion and experience handling confidential and sensitive matters.
• Advanced proficiency in Microsoft Office and Apple/Mac systems.
• Experience coordinating extensive travel arrangements and managing logistics.
• A proactive and solutions-focused approach with the ability to anticipate needs before they arise.
• Ability to remain calm under pressure and adapt quickly to changing circumstances.
• Strong sense of integrity, reliability, and confidentiality.
• Flexible approach to working hours when required to support business and personal commitments.