Personal Assistant

The Role

The HR & People Experience function is responsible for providing strategic Human Resources support to the business units via a Business Partnering model. It supports the local implementation and application of HR policy and strategy and represents the needs of respective business functions to the HR centres of excellence, providing dedicated functional support across a wide range of HR practices. Additionally, the function is responsible for the development and delivery of the Talent Acquisition & Recruitment, Employee Experience, Onboarding & HRIS Strategies to ensure it is appropriately aligning and integrating these across HR and Transaction Services to facilitate the delivery of UÉ's objectives.

The Administration team is responsible for supporting the secretariat administrative activities for Uisce Éireann including liaising with Secretariat on the maintenance of the Company Minutes, the scheduling, preparation, and distribution of materials for all Board and Executive meetings and for general document management and maintenance. The team also ensures the coordination and cohesion of activities across all Directorate areas and the provision of PA support to the CEO and the Executive Management in Uisce Éireann.

Reporting to the Administration Manager, the Personal Assistant provides support across business areas by conducting general administrative duties and assisting with ongoing projects as required. The role holder is responsible for schedule management, acting as a liaison between management and Uisce Éireann functions, and providing high level administrative assistance to leadership, enabling them to focus on strategic tasks and decision making.

Main Duties and Responsibilities

• Provide high quality transactional and administrative assistance to Uisce Éireann Management to ensure business satisfaction with services and support
• Coordinate and manage executive's calendars, schedule appointments, meetings and events
• Prioritise and organise commitments to ensure optimal time management
• Provide timely reminders and prepare meeting materials in advance
• Support respective teams in logistics management and in the coordination of regular events and initiatives e.g., management meetings
• Support the link between HR strategy, and the operational administrative requirement of Senior Management
• Manage all incoming and outgoing correspondence and draft/edit documents, presentations and reports on behalf of leadership
• Compose and distribute routine written correspondence from Uisce Éireann Management to various Uisce Éireann divisions
• Act as a liaison between the executive and functions, conveying instructions and gathering information
• Work with confidential, commercially sensitive information in a professional and discreet manner, applying advanced decision making skills to ensure information is understood, and actioned correctly and effectively
• Utilise experience and knowledge of the business to filter meeting requests etc. to the Uisce Éireann Management and Senior Leadership teams, and assist in prioritising time and resources to minimise risks to the business
• Manage incoming and outgoing communications to/from the Uisce Éireann Management Teams, as required
• Maintain positive working relationships with internal and external stakeholders
• Assist in organising company events, conferences and seminars, coordinate logistics invitations and follow ups
• Assist the Administration Manager with administrative tasks, such as expense reports, timesheets and document filing
• Collaborate with the administration manager and relevant stakeholders in the executive of various special projects and initiatives
• Conduct research, prepare reports, and provide insights to support decision making and improve ways of working
• Organise and maintain electronic and paper files for the team in accordance with Uisce Éireann's data policy
• Document team actions by completing forms, reports, logs, and records as required
• Coordinate and administrate internal and external meetings
• Support reporting and KPIs, monitoring activities for specific business areas as required
• Escalate risks and issues to respective Uisce Éireann Management as appropriate

General Duties and Responsibilities

• Collaborate with key internal stakeholders across the UÉ business, including but not limited to Leadership, Human Resources, Facilities and Legal
• Responsible for promoting and delivering health and safety commitments across UÉ and its supply chain, reinforcing positive behaviours and delivering health and safety objectives and requirements to the highest industry standards.
• Support the delivery of the Uisce Éireann Transformation Programme, driving results required within the Directorate and supporting organisation wide objectives.
• Conduct duties and responsibilities in accordance with Uisce Éireann's Information Security policies, standards, processes and controls to protect the confidentiality, integrity and availability of UÉ business information and delivery of critical services, in accordance with the NIS Directive and any other relevant cybersecurity regulation.
• Other duties as required.

Knowledge, Skills and Experience

• Relevant third level qualification and or accreditation is desirable and or relevant experience
• A minimum of 1 year's Experience in the water, utilities or similar industries is desirable
• Proactive with ability to work on own initiative and with others to ensure success in the performance of a team
• Proven effective time management skills with the ability to prioritise and remain focused
• Proven ability to create and develop good working relationships to facilitate the accomplishment of work goals, coupled with the ability to gain commitment from others
• Excellent verbal and written communication skills with the ability to convey messages in a clear and concise manner
• Strong computer skills with a proficient working knowledge of MS Word, Excel, PowerPoint, Outlook, MS Teams and standard applications required for role.
• Ability to set up ongoing processes and procedure to collect and review information
• Flexible with regard to working in a changing environment and the ability to adjust to new work structures, processes and requirements as necessary
• Proactively identify new areas of learning and using newly gained knowledge and skills on the job
• Striving for quality and ensuring consistent high standards of work.

The closing date for receipt of applications for this vacancy is 05/06/2026.

Please note that applications submitted after this closing date will not be accepted.

Please be advised that if successful you will be placed on the salary range based on your skills and experience. Please note the Market reference point (midpoint) of the range is generally the upper end of the offer where someone is deemed to be fully competent to take on the duties of the role, and leaves room for the employee to progress through the pay range as their experience develops further.

Uisce Éireann is an equal opportunities employer.

We are committed to providing a diverse and inclusive place of work and have a robust strategy and framework called ibelong to enable this. We are an equal opportunity employer and through our recruitment process we welcome and encourage applications from interested and suitably qualified individuals regardless of gender, age, racial or ethnic origin, membership of the traveller community, religion or beliefs, family or civil status, sexual orientation/gender identity or disability.