Personal Assistant

Position: Personal Assistant

Location: Newtownabbey, BT36

Duration: Minimum six months, reviewed to extend the contract during July 2026

Rate of Pay: to be discussed

Hours of Work: Two days per week in office,16 hours per week - one day to be preferably Monday

Essential Criteria:

Educated to A level or equivalent with GCSE English and Maths.

Minimum 3 years' experience as Personal Assistant at Director Level.

Ability to deal with sensitive information

Ability to prioritise and re-prioritise with the ability to multitask Experience of electronic diary management.

Excellent oral and written communication skills

Ability to organise, plan and work on own initiative.

Excellent IT skills, including a good knowledge of Microsoft Applications

Preferred Criteria

• Spanish would be an advantage but not essential

Duties will include (but not be limited to):

• Processing of personal correspondence, letters/emails ensuring all correspondence is dealt with appropriately.
• Screen calls, enquiries and requests, and deal with them when appropriate.
• Manage electronic diary, assessing priority of appointments and reallocation as necessary.
• Arrange travel, transport and accommodation both domestic and international.
• Liaise with managing agents for property portfolio in England and Spain.
• Preparation of information for tax returns both UK and Spain.
• Arranging tax, insurance and MOT for multiple vehicles both UK and Spain.
• Submitting bids for various wine auctions and arrange collection/shipment of wines to Northern Ireland.
• Arrange private medical insurance and obtain authorisation for treatment.
• Maintain subscriptions/memberships to various clubs.
• Assist in the organisation of social events including booking venues, compiling guest lists, issuing invitations, collating responses and finalising details for the event.
• Assist the Chairman in his role of Membership Secretary of the RREC Ireland Section.
• Meet and greet visitors at all levels of seniority.
• Maintain office systems, including data management and filing.
• Organise meetings including compiling and preparing reports, briefing papers, presentations
• Assist in researching and chasing responses, triggering any follow-up action.
• Any other duties as may reasonably be required by the director.

If you would like to be considered for this role or find out more, please use the following link to email your CV to, . All details are treated in the strictest confidence.

If this role isn't quite right for you but you would like to look for a new opportunity, please get in contact with us.

Applicants must ensure their CV is accurate and up to date. The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details.

Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer.