Personal Assistant - Business Coordinator

Posted 10 hours 26 minutes ago by Jobtailor

Permanent

Full Time

Secretarial & PA Jobs

Lancashire, Stockport, United Kingdom, SK4 3

Job Description

Responsibilities

Provide comprehensive day-to-day support to the Regional Managing Director, Regional Director, and Senior Leadership Team.
Manage complex diaries, coordinate meetings, arrange travel and accommodation, and ensure priorities are effectively scheduled and organised.
Take ownership of inbox management, expenses, business mileage, and other administrative activities, ensuring nothing slips through the net.
Coordinate regional meetings, leadership events, and customer hospitality activities, including preparing professional PowerPoint presentations and meeting materials.
Collate information and reports to support departmental activities, ensuring leaders have the information they need to make informed decisions.
Act as a key point of contact across the business, building strong relationships and directing colleagues to the right information, processes, and contacts.
Support onboarding activities for new starters, including arranging IT equipment, mobile phones, and corporate workwear.
Manage departmental invoices, hospitality records, and payment processes while maintaining accurate records to support audit requirements.
Maintain departmental reporting, including headcount, safety, and operational reports.
Handle confidential information with professionalism, discretion, and integrity at all times.

Requirements

Organisation - You love organising, staying one step ahead, and ensuring every detail is covered.
Communication - You build strong relationships and communicate confidently with stakeholders at all levels of the business.
Proactivity - You anticipate needs, solve problems before they arise, and take ownership of delivering results.
Attention to Detail - You take pride in producing accurate, high-quality work and ensuring nothing is overlooked.
Adaptability - You thrive in a fast-paced environment and can manage changing priorities with confidence.
Professionalism - You handle sensitive information with discretion and maintain the highest standards of confidentiality.
Technical Skills - You're confident using Microsoft Office applications, particularly PowerPoint, Outlook, Excel, and Teams.

Soft Skills