Personal Assistant - AR

Job Title:Personal Assistant (Shared Support)

Client:Southwark Council

Department:Chief Executives, Strategy & Communities

Grade:8

Hours:Full-time (36 hours)

Overview

Provide high-level PA support to two Housing Directors, ensuring smooth day-to-day operations, effective diary/inbox management, and professional stakeholder coordination

Key Responsibilities

• Full PA support to 2 Directors managing competing priorities
• Complex diary & inbox management (high-volume, senior level)
• Coordinate meetings, agendas, minutes & follow-ups
• Screen and handle enquiries with discretion and judgement
• Organise internal/external meetings & events
• Stakeholder liaison (councillors, senior leaders, partners)
• Ensure Directors are fully briefed and prepared
• Handle confidential/sensitive information professionally

Key Requirements

• Strong PA experience supporting senior leadership (ideally public sector)
• Proven experience managing busy diaries & inboxes
• Excellent organisation & prioritisation skills
• Confident dealing with senior stakeholders & sensitive matters
• Strong communication & IT skills
• Highly proactive, organised and able to work independently

Key Skills

• Diary & inbox management (advanced)
• Stakeholder management
• Confidentiality & discretion
• Multitasking in fast-paced environments
• Minute-taking & coordination