Personal & Team Secretary - Diary, Minutes & Admin

Job Opportunity: Personal / Team Secretary

Location: Larne
Pay: £12.75 per hour
Hours: Monday - Friday 37.5 hours

About the Role

Our client is currently seeking a highly organised and motivated Personal / Team Secretary (Band 3) to join their Mental Health, Learning Disability and Community Wellbeing service.

This is an excellent opportunity for an experienced administrator to provide essential secretarial support to a Team Leader while helping ensure the smooth and efficient running of a busy department.

Key Responsibilities

• Provide comprehensive secretarial support, including diary management and scheduling meetings/appointments
• Deliver high-quality typing and document preparation from audio, notes, and dictation
• Organise and support meetings, including minute-taking and distribution of documentation
• Handle incoming and outgoing correspondence, including emails, post, and telephone enquiries
• Maintain accurate records, filing systems, and databases
• Liaise professionally with internal teams, external agencies, and stakeholders
• Manage email accounts and communications on behalf of senior staff
• Support complaints handling processes, including organising meetings and compiling responses
• Assist with data collection, reporting, and spreadsheet management
• Provide general administrative support across the team and cover for colleagues when required
• Ensure strict adherence to confidentiality and data protection standards

What We're Looking For

• Strong organisational and time management skills
• Excellent communication and interpersonal abilities
• High level of accuracy and attention to detail
• Experience using Microsoft Office (Word, Excel, Outlook)
• Ability to work both independently and as part of a team
• Experience in administration or secretarial roles (healthcare experience desirable)
• Ability to prioritise workload in a fast-paced environment

Core Values & Expectations

• Respectful, compassionate, and professional behaviour at all times
• Commitment to teamwork, openness, and high-quality service delivery
• Adherence to health & safety, infection control, and equality policies
• Strong commitment to confidentiality and data protection
• Reliability, punctuality, and a positive work ethic