Permanent Admin Executive (Aftersales, Service Parts) at Alexandra Rd, $2,800 - $3,500 (Office ...

Responsibilities

• Serve as the primary point of contact for customer enquiries via phone, email, Live Chat, WhatsApp, and walk-in channels, ensuring prompt and professional service delivery.
• Manage spare parts forecasting, procurement coordination, and usage tracking to maintain optimal inventory levels and minimize stock discrepancies.
• Liaise closely with factory and internal stakeholders to ensure timely replenishment and accurate order fulfilment.
• Oversee grading operations, including parts extraction and systematic stocktaking activities.
• Ensure accurate monthly invoicing for spare parts sales in accordance with company policies and timelines.
• Prepare and submit weekly operational reports to Management and monthly reports to the Business Unit (BU).
• Maintain and administer the CRM system, including serial number database updates and model code configuration during new product launches.
• Drive continuous improvement initiatives, including CRM platform enhancements and process optimization.
• Manage spare parts packing for customer delivery and self-collection, ensuring accuracy and compliance with documentation requirements.
• Conduct periodic office spare parts inventory audits to ensure data integrity and inventory accuracy.

Period

• Permanent

Working Hours and Compensation

• Mon-Fri, 8.45am - 5.30pm
• $2,800 - $3,500

Requirements

• Diploma in Business Administration or related discipline.
• Minimum 2-3 years of relevant experience in spare parts management, aftersales support, or CRM administration.
• Proficiency in Microsoft Office applications (Excel proficiency preferred).
• Strong analytical skills with attention to detail and accuracy.
• Excellent communication and stakeholder management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Continuous improvement mindset with strong problem-solving capability.

How to Apply

Interested applicants, kindly email your detailed resume (MS Word format is preferred):

Please ensure that applications sent through email are no bigger than 1Mb.

We thank all applicants for your interest but regret to inform that only shortlisted candidates would be notified.