People and Detail Hub Manager - HMP Low Newton

Overview

This is an administrative managerial job within an establishment.

Summary

The job holder will be responsible for managing the administrative processes within the People Hub, ensuring that staff are supported through training, detail and all Human resource processes. This is a non-operational job with line management responsibilities.

Responsibilities, Activities and Duties

• Manage the transactional activity associated with the People Hub and the administrative staff within this area. This includes ensuring the following paperwork is complete, checked, systems updated and ready for onward transmission where applicable:
• Training / Learning & Development
• Attendance Management
• Detail
• Payment Plus hours
• Staff availability for escorts
• Work Life Balance
• HR - Entry & Exit Processes
• Staff Engagement
• SPDR markings
• NVQ facilitation requests
• Staff Reward and Recognition
• Staff Leave
• Employee Relations
• Immunisation/First Aid co-ordination

Undertake other administrative management tasks including:

• Contribute towards the development of local policy, procedures and practice and ensure consistency of application
• Manage devolved budget in accordance with the financial procedures outlined in the budget delegation
• Manage the achievement of Service Delivery Indicators (SDIs) and standards within the work area, verifying and signing off documentation as appropriate
• Attend relevant unit meetings to provide feedback on good practice examples and promote efficient ways of working
• Analyse and act on data collected by the Hub and produce relevant reports
• Ensure that data entered into local and national systems is accurate and within agreed timescales
• Monitor performance of the Hub
• Draft external and internal communications on behalf of the Hub
• Provide management information to Head of Function for the relevant area
• Be responsible for the management of all staff within their area, including performance, development, and annual appraisal through to sickness absence management
• Act as first point of contact for relevant external stakeholders
• Act as requisitioner or approver depending on local policy

The duties and responsibilities listed describe the post as it is at present and are not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level as necessary.

Behaviours

• Changing and Improving
• Communicating and Influencing
• Working Together
• Managing a Quality Service
• Making Effective Decisions
• Leadership

Essential Experience

Able user of MS Word and MS Excel. Information collation and analysis.