PCSP Administrative Assistant (Temporary Contract) Lisburn - Public Sector

PCSP Administrative Assistant - Admin & Clerical

Temporary Contract

Lisburn

Reporting to the Policing and Community Safety Partnership (PCSP) Officer, the post holder will be responsible for carrying out a full range of clerical, secretarial, administrative and customer service duties within the Unit.

The post holder will assume other delegated duties relevant to the post as reasonably assigned by the PCSP Officer including Corporate Services Reception duties and participation in the interchange of duties to cover annual leave/other absences.

KEY DUTIES AND RESPONSIBILITIES:

The following duties are not exhaustive, and the post holder may not be required to perform all of the listed duties.

Duties cover interim arrangements and may be adapted to address changing business needs.

Prepare and maintain databases to ensure effective management of PCSP funding specifically in respect of PCSP Small Grants and Department of Justice Assets Recovery and Priority Youth funding.

Provision of general word processing, typing, filing, administrative and secretarial services including Policing and Community Safety Partnership administration and assist with the development, implementation and maintenance of office systems and procedures.

Processing financial items and transactions in accordance with Council procedures, specifically in relation to purchase ordering.

Ensure all Health & Safety legislation, published relevant guidelines and Council Health & Safety policies and procedures are complied with in relation to the services and activities within the facility.

To ensure the effective and efficient administration of the PCSP Public and Private meetings, including the collation of the reports and sending to Members and Officers in line with Standing Orders.

To organise room bookings and catering for all meetings of the PCSP.

To manage the administration of the PCSP 4 Tier Home Security Scheme on a strictly confidential basis, from the referral being received, analysis of requirements, liaison with the contractor, processing the invoice, updating the details on the appropriate database and call back service to ascertain level of satisfaction.

To provide analysis to funders on a monthly basis. Liaise with Elected and Independent Members and external agencies on a regular basis to organise dates for meetings and respond to general queries.

To cover reception duties for the Corporate Services Department which includes handling telephone queries and liaison with the registration unit.

Compile letters for community groups, neighbourhood watch groups and clergy regarding public meetings and other events being organised by the PCSP and to assist with the set-up of the meetings in external venues, including interaction with Members of the Public.

Full job description available

Qualifications:

It is essential that applicants have a minimum of:

1- Five GCSE passes at Grade A-C, NVQ Level 2 in administration or equivalent

1.2 RSA/OCR Stage 2 Typewriting/Word Processing or Pitman Intermediate Typewriting

Experience:

1.3- It is essential that applicants have a minimum of 2 years employment experience in an office environment to include regular word-processing experience.

Where applicants do not hold the qualifications as in 1.1 and 1.2 they must demonstrate a minimum of four years' experience as outlined in 1.3.

Desirable:

It is desirable that applicants have a minimum of:

1.4 Experience working within a Conference Events Office.

1.5A working knowledge of computer packages to include databases.

The post holder should be aware that the responsibilities and functional areas of the post may be subject to change as a result of organisational change. The Council therefore reserves the right to change the duties of the post by adding to or amending the range of functional responsibilities. The post holder will be required to be flexible and adaptable to meet the changing needs and requirements of the organisation.

Other Information:

Start Date: 23 February 26

Closing Date: 13 February 26 by 12.00 noon

Hours of work: 37 per week - 3 days in office, 2 remotely

Rate of pay: £14.13 per hour plus accrued holiday pay

Location: Lisburn

If you would like to apply for this role, please send us your updated CV via the link provided and one of the team will be in touch with you. Or if you would like to discuss this position, please contact Task Recruitment on to speak to one of our consultants.

We are an equal opportunities employer. We welcome applications from all suitably qualified persons.