Payroll Administrator

Payroll Administrator

Department: Business Operations

Employment Type: Full Time

Location: London

Description

As a key member of the global payroll team, the Payroll Administrator will support the Payroll Manager in delivering accurate, timely, and compliant payroll services across multiple jurisdictions, including the UK, US, and APAC regions. This role is ideal for a detail oriented professional with strong analytical skills and a passion for process improvement. The Payroll Administrator will play a vital role in payroll processing, reporting, compliance, and systems support within a dynamic, fast paced, PE backed environment.

We are proud to be an equal opportunities employer and are committed to ensuring that all candidates are given the same opportunity to succeed regardless of their sex, gender identity/expression or reassignment, sexual orientation, marital status, race, colour, nationality, ethnic or national origin, religion, age or disability.

Key Responsibilities Payroll Processing & Compliance

• Assist in the preparation and execution of payroll runs across UK, US, and APAC.
• Input and ensure payroll data is accurate and complete, including new hires, terminations, salary changes, deductions, benefits etc.
• Support statutory reporting and filings (e.g., HMRC, IRS) globally.
• Maintain region specific compliance with relevant tax laws/legislation, labour regulations, and internal policies across all payroll entities.
• Provide support with month end and year end payroll activities for all jurisdictions.

Data Management & Reporting

• Maintain payroll records ensuring accuracy and data integrity across all systems.
• Prepare payroll reports and analytics for Finance, HR, Tax and the leadership team.
• Support audit requests and internal reviews by providing accurate documentation in a timely manner.

Systems & Technology

• Support payroll system operations and integrations with HRIS and finance platforms (e.g., Workday).
• Assist with system upgrades, testing, and automation initiatives.
• Ensure data confidentiality and security in all payroll related activities.

Process Improvement & Controls

• Identify opportunities to streamline payroll processes and improve accuracy.
• Assist in implementing and maintaining internal controls.
• Contribute to the development, improvement and documentation of standardised procedures.
• Identify and escalated discrepancies, errors, or process issues.

Stakeholder Support

• Respond to employee payroll queries in a timely and professional manner.
• Collaborate with HR, Finance and external vendors to resolve payroll issues.

Ad Hoc Projects

• Support strategic initiatives and special projects as required by senior leadership, including finance system implementations, global payroll provider transition/migration, and business case development.

Skills Knowledge and Expertise Technical & Analytical Skills

• Strong understanding of payroll principles and practices.
• Proficiency in Excel and experience with payroll systems (Workday preferred).
• Ability to analyse data, identify discrepancies, and resolve issues.

Process Orientation

• High attention to detail and commitment to accuracy in data entry, calculations, documentation etc.
• Proactive approach to identifying issues, investigating discrepancies, recommending solutions, solving problems, and improving processes.
• Strong organisational skills and the ability to manage workload, priorities, and multiple payroll deadlines effectively.
• Experience of working in a controlled, compliance focused environment.

Communication & Collaboration

• Strong and clear written and verbal communication skills.
• Ability to work effectively with cross functional teams.
• Service oriented mindset with a focus on employee experience.

Experience & Qualifications

• 2+ years of experience in payroll or finance operations.
• Familiarity with UK, US and/or APAC payroll processes and regulations.
• Experience with payroll systems and reporting tools.
• Payroll certification (e.g., CIPP, APA) desirable but not essential.

Benefits

Our people are our most valuable asset, as such, we offer a wide range of benefits to help ensure that all are supported:

Start of employment:

• Eye care
• Employee Assistance Programme
• A day off for your birthday

After 3 months employment:

• Pension (4% employer contribution and 4% employee contribution)

After 4 months employment:

• Life assurance

After probation:

• Cycle to work scheme
• Season ticket loan
• £350 annual wellbeing allowance to contribute to gym memberships or fitness classes
• Puregym access
• Perks at work platform access

After 1 year service:

• Private healthcare

Additional perks:

• Company socials
• Access to Employee Affinity Networks
• Mentoring scheme
• Volunteering Day
• Mortgage Advice
• Work from anywhere (2 weeks)
• Generous parental leave

We are committed to making our organisation an inclusive, respectful & engaging place to work with a culture shaped by our core values that promote equality, collaboration & respect in everything we do. We are proud to be part of the Disability Confident Scheme, meaning we are committed to being inclusive and accessible, which starts with our application and recruitment process. If you do require any reasonable adjustments to be made, please let us know as part of our application page.