Part-time Senior Administrator - 30 hours per week

About Glassmoon Services

We are a close-knit, privately-owned local care company where our exceptional team is at the heart of everything we do. We're deeply committed to quality care and creating the best possible outcomes for those we support, all within a truly supportive and collaborative culture.

Glassmoon Services are proud to work with Skills for Care and The Department of Health and Social Care as an 'Early Adopter', of the Care Workforce Pathway. We have aligned our job roles with those of the NHS and other Health and Social Care employers. We have also created career paths, have career conversations and promote apprenticeships for our colleagues.

Interviews will be held on Monday 9th March 2026.

About the role

Are you a highly organised administrator with a keen eye for detail? Do you thrive in a dynamic environment where your work directly contributes to making a difference? If so, we want to hear from you!

We're searching for a compliance and recruitment senior administrator to join our Administration Team. This isn't just an admin job; it's a crucial role where you'll be instrumental in shaping an outstanding candidate experience and supporting the growth of our dedicated care professionals. You'll ensure our onboarding process complies to all relevant CQC regulations and internal policies, maintaining our high standards every step of the way. It is essential that you have a good working knowledge of the care sector, ideally within a compliance role.

In this role, you will:

Manage both the ATS (Applicant Tracking System) and HRIS (Human Resources Information System) overseeing applicant management, screening, and interview scheduling, while maintaining accurate digital records, assisting with data entry and reports, whilst maintaining all documentation is current in line with legislation, GDPR. Thus, ensuring a smooth and positive candidate experience by guiding individuals through the onboarding process and meticulously overseeing all pre employment checks, including:

• DBS, references, right-to-work checks and ID documentation.
• Monitor and audit systems data.
• Actively be involved in the development and implementation of new systems.
• Directly liaise with our external systems providers, i.e DBS, Zinc, Indeed.
• Logging systems spends i.e Indeed, Recruitment day events.
• Preparation of data for the Managing Director and organisation on a monthly and Ad Hoc basis.
• Update contracts in line with current employment law.
• Provide former colleague references in line with company policies.
• Support Managers with HR related issues.
• Produce On Call rota.

To be successful in this role you will need:

Good understanding of compliance standards and processes required for Health & Social Care sector, with experience working in the sector in an administrative capacity.

Experience of an Applicant Tracking System (ATS).

Experience with system Implementation.

Excellent organisational skills and meticulous attention to detail.

Strong written and verbal communication skills, with a professional and friendly telephone manner.

Highly proficient in the Microsoft Office Suite (Word, Excel, MS Teams, PowerPoint, Outlook), with advanced skills in Excel for analytical tasks and report creation, as well as advanced knowledge of PowerPoint for crafting compelling presentations. It would be advantageous to have knowledge of working with Power BI, but not essential.

Ability to manage multiple tasks, prioritise effectively, and meet deadlines.

A proactive, self motivated, and flexible approach to work.

Ability to handle sensitive and confidential information with discretion.

A genuine interest in working in the care sector and a commitment to quality.

Why join our team?

Great place to build your skills with ongoing professional development and opportunities for progression.

We celebrate our successes and genuinely care about our teams.

Benefits package including:

• Salary dependant on experience between £29,000 to £35,000 pro rata.
• Stream - We're a Flexible Pay Employer that offers Stream. The money management App lets you choose when to get paid, put money aside each month, vouchers, discounts, check your benefits entitlement and much more.
• Free Employee Assistance Programme offering confidential advice and support.
• Great Place to Work Winner 2025.
• 28 days holiday per annum (inclusive of bank holidays) pro rata.
• Pension Scheme.
• Blue Light Card.
• Cycle to Work Scheme.