Part Time Legal Secretary, Private Client

A great opportunity has arisen in our Banbury office for a part-time Legal Secretary in our Private Client Department.

The successful candidate will provide a full secretarial and support service within the department, predominantly supporting a Chartered Legal Executive, but also providing administrative support to the wider department. You will need excellent keyboard skills, a polite and patient manner, initiative, and a flexible approach.

• one-time bonus payment of £250 (gross pay).

• Undertaking typing and secretarial work within the Private Client Department for a fee earner, and also assisting when needed across the Department as part of the Private Client support team
• Handling of and dealing with clients' calls and liaising with Fee Earners where appropriate, although no legal advice may be given
• Seeing clients in Reception
• Making appointments for clients
• Conflict checks on new clients
• Locating files for next day's appointments and passing to Fee Earner
• Maintaining filing systems
• Providing general administration tasks, as and when required
• Dictation as and when required
• Attending Private Client Department Support Meetings and Firm Wide Meetings
• Provide reception cover as required
• Preparing accurate invoices and cost scheduling for clients on a monthly basis under Fee Earner supervision/instructions
• Maintain and protect client confidentiality at all times internally and externally
• Undertaking any reasonable instructions given by management within the limits of this employment description
• At least one years' experience working within a Private Client Department, providing full secretarial support, dealing with Wills, Powers of Attorney and Estate administration.
• Excellent keyboard skills with a good knowledge of Microsoft Outlook and Word. Case management system experience would be advantageous
• Dynamic in approach and uses initiative when dealing with clients or potential clients
• A positive approach to customer service
• Ability to be a team player and flexible outlook
• Efficiency to deal with awkward situations and difficult clients in a professional manner
• Ability to remain discreet and maintain employee and client confidentiality at all times