PA to Consultant Psychiatrist

Overview

Go back Nottinghamshire Healthcare NHS Foundation Trust

The closing date is 24 September 2025

The post involves all aspects of secretarial and administrative support to a Consultant Forensic Psychiatrist. This role requires an experienced Personal Assistant with the skills and qualifications to meet the needs of the role. This involves strong organisational skills, attention to detail and a clear communicator. There will also be the need to take accurate formal minutes for prolonged periods of time. The post holder helps co-ordinate all aspects of patients care which will involve close liaison with Psychologists, Social Workers, Occupational Therapists as well as family and friends of the patient.

Job responsibilities

Rampton Hospital is one of the three high secure forensic hospitals serving the population of England and Wales. The post holder will have incidental contact with patients who are a risk to themselves and others and require treatment in a secure hospital. The post contains duties that support a Consultant Forensic Psychiatrist and a multi-disciplinary team, including coordination of appointments, diary management, minute taking, and ensuring accurate and timely administration.

The post requires an excellent working knowledge of Microsoft Office software packages. Experience of using/accessing databases would also be an advantage although training will be given on our electronic patient record information system. You will be able to prioritise your workload to support the service provided by the clinical team and be an effective communicator with members of the multi-disciplinary team, other health care professionals and relatives / carers of the patients. You must have the ability to prioritise and work on your own initiative, be reliable producing accurate work, organised, diplomatic, and demonstrate flexibility and be confident and calm in all situations.

About us

comprises over 11,000 dedicated colleagues who every day. We deliver intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire. Our care is provided from over 200 sites, spanning community locations, acute settings, and secure environments, including prisons.

We are one of the largest mental health and community Trusts in the East Midlands and one of Nottinghamshire's biggest employers. We also host national and regional services, such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.

We offer a variety of employee-led staff networks, including Equality, Diversity, and Inclusion (EDI) groups, the Green Champions network, the Freedom to Speak Up network, the Health and Wellbeing Champions network, and the Menopause Champions network. These networks play a vital role in supporting our diverse workforce and promoting a culture of inclusivity.

The health and wellbeing of our colleagues is a top priority. We invest significantly in this through our in-house occupational health and staff counselling services, supported by a dedicated Health and Wellbeing team.

The Trust is committed to reducing its carbon emissions, with a specialised Energy and Environmental team working to ensure compliance with environmental legislation, enhance our environmental performance, and achieve our net-zero commitment

Person Specification Experience

• Extensive knowledge of Microsoft Office packages. Microsoft Office i.e. Database, Excel, Word, Powerpoint
• Experienced Minute Taker
• Ability to work as an effective team member
• Previous experience of working in an office environment
• Experience of working in a customer-facing role
• Scheduling/ Diary Management
• Ability to relate to a wide range of people
• Able to use own initiative within agreed protocols
• Experience of working within the NHS

Skills

• Excellent interpersonal/communication skills, including excellent written and oral skills
• Excellent telephone manner
• Good numeracy and literacy skills
• Administrative Skills
• Good interpersonal skills

Qualifications

• Knowledge of a full range of Business & Administration procedures acquired through NVQ Level 3 or proven practical experience RSA/OCR level III or equivalent experience
• GCSE English Language Grade C or above or equivalent

Values and Behaviours

• All colleagues are expected to demonstrate that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust Honesty Respect Compassion Teamwork
• All colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion (EDI) and how it applies to their role. The Trust's expectations are highlighted within our EDI Policy, and associated EDI and Human Rights legislation

Physical Requirements

• Requirement for sitting in a restricted position for a substantial proportion of the working time There is an occasional requirement to set up meeting/training rooms
• Ability to perform the full range of duties

Training

• Microsoft Office i.e. Database, Excel, Word, PowerPoint
• Minute taking

Knowledge

• Computer literacy including word, excel, outlook, database
• Maintain electronic records/information on computer

Contractual Requirements

• Requirement to complete Mandatory Training
• Ability to travel between venues

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer

Nottinghamshire Healthcare NHS Foundation Trust

£27,485 to £30,162 a year per annum (pro rata for part time) + £2000 High secure allowance