Operations Executive

At Planthood, we create chef-prepared plant-based meal kits that make it easier and more exciting for people to eat more whole foods. We're a fast-growing food startup based in East London, driven by flavour, innovation and purpose.

We're looking for a sharp, proactive and detail-driven Operations Executive to support the day-to-day running of our supply chain and production. If you're passionate about food, logistics, systems and love getting things done behind the scenes, this could be the perfect fit.

THE ROLE

This is a hands-on, cross-functional role that sits at the heart of our operations - supporting procurement, supplier management, inventory control, and broader team processes.

Raise and manage purchase orders for ingredients, packaging, and consumables

Track deliveries and liaise with suppliers on lead times, pricing, and product issues

Maintain up-to-date supplier records, certifications, and performance KPIs

Communicate inbound status and risks to production and warehouse teams

Stock & Systems

Monitor inventory levels and help avoid stockouts or overstocking

Flag short shelf-life or slow-moving stock to minimise waste

Maintain procurement logs, delivery trackers, and internal data records

Support invoice approvals, checking documentation and liaising with the Accounts team

Operational Projects & Support

Research suppliers, products, and logistics options to inform decision-making

Compile cost comparisons, obtain samples, and present recommendations

Attend cross-functional meetings to support new product launches

Communicate product specs to production (e.g., shelf life, storage, handling)

Support the upkeep of product listings and recipe content on our website, ensuring accuracy and consistency

3PL & Admin Support

Send ASNs and check GRNs, resolving delivery discrepancies

Assist with quality control documentation and supplier issue resolution

Ensure smooth admin coordination between internal teams and third-party logistics

ABOUT YOU

Organised, analytical and a strong communicator

Calm under pressure and proactive in solving problems

Able to juggle multiple projects, suppliers and deadlines with precision

Comfortable using spreadsheets, ERP systems and learning new tools

Keen to contribute ideas and improve how things work

Bonus points if you have:

Experience in food, FMCG, logistics or e-commerce

A working knowledge of procurement, supply chain or operations

Familiarity with sustainability, ethical sourcing or food safety standards

We understand that not every candidate will meet every requirement listed above. If you're genuinely interested in this role and in joining our team, we encourage you to apply - even if your experience doesn't align perfectly. We value potential, enthusiasm, and a willingness to learn, and we'd be glad to hear how you believe you could contribute.

WORKING HOURS & PAY

Contract: Full-time, 40 hours per week

Working Hours:

Monday to Thursday: 9:00 AM - 5:00 PM

Friday: 10:00 AM - 6:00 PM

Salary: £30,000 - £32,000 per annum (dependent on experience)

We offer:

Biannual bonus opportunities

Opportunities for promotion and professional development within a fast-growing team

Enhanced maternity and paternity pay

Free meals during your shift, freshly prepared by our chefs

Take-home meal kits, with the chance to share your feedback and help us improve

Regular team socials and events, including climbing, bowling, and our soon-to-be-famous Christmas party

A supportive and balanced work environment, with sociable hours compared to traditional hospitality roles

HOW TO APPLY

To apply please send an email responding to the below to along with your CV. Please keep each of the below to less than 80 words. Only applications received in this format will be considered.

• Why do you want to work for Planthood?
• In your own words, what do you understand about the role of an Operations Executive at Planthood?
• Why would Planthood be lucky to have you?
• What do you like doing outside of work?
• Name three people who inspire you - and tell us why.

Planthood is an equal opportunities employer and welcomes applications from all sections of society and does not discriminate on grounds of race, religion or belief, ethnic or national origin, disability, age, citizenship, marital, domestic or civil partnership status, sexual orientation, or gender identity, or any other basis as protected by applicable law.