Operations Administrator

Role Overview

We are seeking a highly organised and detail-oriented Operations Administrator /Project Coordinator to support day-to-day operational activities and site onboarding processes.

This role blends administration, coordination, and data/reporting, making it ideal for someone with strong Excel skills who enjoys working across multiple teams and ensuring smooth execution of processes.

You will play a key role in supporting employee onboarding, site access, compliance tracking, and operational reporting while improving efficiency and accuracy across workflows.

Key Responsibilities

• Coordinate end-to-end onboarding for new hires and contractors
• Manage documentation (e.g., forms, ID verification, system setups)
• Schedule and coordinate site training and inductions
• Conduct welcome sessions and site orientation support (e.g., meet & greet, site walks)
• Ensure all site access requirements are completed (badges, system access, facilities access)

Administration & Operational Support

• Manage and maintain employee records, training compliance, and access permissions
• Coordinate requests across internal systems and stakeholders
• Support travel, expenses, and general administrative processes
• Act as a key point of contact for operational queries
• Maintain process documentation and standard operating procedures

Data, Reporting & Excel Analysis

• Own and maintain operational trackers and reporting dashboards
• Analyse data trends and identify gaps or improvement opportunities
• Produce regular reports on onboarding progress, training compliance, and operational KPIs
• Manage and manipulate datasets using advanced Excel (e.g., PivotTables, formulas, data validation)

Cross-Functional Coordination

• Liaise with internal teams including HR, Finance, Training, and Site Operations
• Coordinate with external vendors or partners where required
• Track actions and ensure timely completion of tasks

Key Skills & Experience Required

• 5+ years' experience in administration, operations, or project coordination
• Strong organisational and multitasking skills
• Advanced Excel skills (essential)
• High attention to detail and accuracy
• Strong communication skills (written and verbal)
• Ability to manage multiple stakeholders and deadlines
• As this role is based across Leixlip and Maynooth (Co. Kildare) sites, own transport is essential.

Preferred

• Experience working in a fast-paced or technical/operations environment
• Exposure to onboarding, compliance, or workforce coordination
• Familiarity with travel booking systems, expenses, or vendor coordination
• Experience with internal systems or workflow tools

Key Competencies

• Organisation & Planning
• Data Accuracy & Analytical Thinking
• Stakeholder Communication
• Problem Solving
• Process Improvement Mindset

Why This Role?

This is an excellent opportunity for someone looking to grow into a project management or operations career, gaining exposure to site operations, cross-functional coordination, and data-driven decision-making.

Location & Role Type

Leixlip, Co. Kildare (site-based in Leixlip and Maynooth)

Full-time role

Additional Information

Time Type: Full time

Employee Type: Assignee / Regular

Travel: No

Relocation Eligible: No

Applied Materials is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, national origin, citizenship, ancestry, religion, creed, sex, sexual orientation, gender identity, age, disability, veteran or military status, or any other basis prohibited by law.