Office Manager and Finance Assistant

Office Manager & Finance Assistant (12-Month FTC - Maternity Cover)

Hereford HR2
£30,000 per annum
Start: Mid-August (with approx. 2-week handover)

Working Full time hours Monday to Friday fully office based.

The Opportunity

Hawk 3 Talent Solutions are seeking a proactive and highly organised Office Manager & Finance Assistant to join a specialist organisation operating within the defence, aerospace and military sector based in Hereford.

This is a varied and hands on role supporting the day to day operations of a fast paced, project driven environment. You will work closely with internal stakeholders and external partners, contributing to the delivery of critical programmes supporting UK defence and security capability.

Key Responsibilities Office & Administrative Management

• Ensure the smooth day to day running of the office through effective processes and organisation
• Coordinate meetings, visitors and company events (including industry exhibitions)
• Manage office supplies, equipment servicing, and supplier relationships
• Oversee business travel arrangements including accommodation and logistics
• Maintain company registers (assets, suppliers, NDAs, vehicles, compliance records)
• Support compliance activities including ISO, Cyber Essentials and data protection certifications

HR & Staff Support

• Assist with onboarding and offboarding processes
• Maintain personnel records and vetting/clearance registers (BPSS, SC, DV where applicable)
• Administer employee benefits, records and internal engagement activities

Finance Administration

• Process invoices, payments, receipts and purchase orders
• Maintain accurate financial data and supporting documentation
• Reconcile bank accounts and assist with month end processes
• Manage expense claims and supplier/customer financial checks

Financial Reporting Support

• Assist with VAT returns, P11Ds and statutory submissions
• Support budgeting processes and financial reporting activities
• Liaise with auditors and support audit preparation
• Contribute to stock management and cost tracking

About You Essential

• Strong administrative and organisational experience
• Good working knowledge of Microsoft Office (including SharePoint)
• Experience in bookkeeping or finance administration
• Excellent communication skills (written and verbal)
• Ability to work independently and proactively
• Reliable, flexible and detail oriented

Desirable

• Experience in defence, aerospace, or government environments
• Familiarity with Microsoft Dynamics 365 Business Central
• Previous office management experience
• Awareness of UK security clearance processes

What's on Offer

• Salary: £30,000 per annum
• 28 days annual leave plus bank holidays
• Healthcare and benefits package (subject to probation)
• Additional perks including wellbeing and lifestyle benefits