Office Manager

Reports to: Studio and Culture Manager - One of Us, Paris

Working as part of the wider People team, you'll play a crucial role in shaping our workplace culture. You'll be a highly visible member of the team, offering a great front of house experience for clients and all that work from our London studio, while also ensuring a safe, tidy and creative work space.

• Creating a welcoming, tidy and inspiring place to be. Working with the studio runners to keep the office well stocked and meeting rooms and shared spaces ready for use.
• Greeting all guests and making sure our clients are well looked after.
• Planning and organising social events for the London studio, and working with the Office Manager for the Paris studio on ad hoc all Company events both internal and external.
• Run studio tours and talks for visiting schools.
• Gather and action any feedback to continually enhance our working environment.
• Working with the People team to play an active role in onboarding new joiners.
• Implement and maintain health and safety policies, conduct risk assessments and act as the main point of contact in this area offering compliant and professional support.
• Maintain requirements relating to First Aid and Fire Wardens.
• Liaise with the tech team to coordinate workstation set up and any ongoing IT maintenance.
• Liaise with external suppliers regarding building maintenance.
• Project manage studio refurbs to create a space that meets the changing needs of our team.
• Collaborate with the CTO and Director of Business Operations on any ad hoc projects relating to the building and security.
• Organise travel for those travelling between studios.
• Manage the London office budget and work with the finance team to source ethical and cost effective suppliers.
• Input into increasing our social media presence through sharing any relevant social and cultural events and news.

Qualifications and experience

Previous experience as an Office Manager.

Previous experience in a creative environment, hospitality or customer service would be an asset.

An interest in and user level understanding of social media.

The drive to make things better, from your own personal development to initiatives that have a positive impact on those you work with.

An infectious energy, with an ability to work proactively to make things happen.

Self awareness in all situations, treating colleagues and clients with kindness and respect.

A confident and personable approach, to be able to work well with others regardless of their seniority and office location.

25 days holiday, plus bank holidays

5 days carers leave per year

2 paid volunteering days per calendar year

Company pension and life insurance

Medicash healthcare cash plan

A calendar full of wrap parties and other social events

9am to 6pm for this role. We run a shift pattern between this role and the runners to give office cover from 8.30am-6.30pm which will be discussed at the interview with you. We have a great office in Old Street where you would be based and given the nature of the role, you would be required to work from the office 5 days of the week.

Flexibility - We're open to variations in working patterns providing you can manage the demands of the role so please talk to us about your preferences when you apply.