Office Manager

Overview

This is an opportunity to join Ascot Group - one of the world's preeminent specialty risk underwriting organizations.

Designed as a modern-era company operating through an ecosystem of interconnected global operating platforms, we're bound by a common mission and purpose: One Ascot. Our greatest strength is a talented team who flourish in a collaborative, inclusive, and entrepreneurial culture, steeped in underwriting excellence, integrity, and a passion to find a better way, The Ascot Way.

The Ascot Way guides our people and our organization. Our underwriting platforms collaborate to find creative ways to deploy our capital in a true cross-product and cross-platform approach. These platforms work as one, deploying our capital creatively through our unique Fusion Model: Client Centric, Risk Centric, Technology Centric.

Built to be resilient, Ascot maximizes client financial security while delivering bespoke products and world class service - both pre- and post-claims. Ascot exists to solve for our clients' brightest tomorrow, through agility, collaboration, resilience, and discipline.

Job Summary

The Office Manager is responsible for ensuring the smooth operation of the office by managing administrative tasks, coordinating facilities, and supporting Facilities Manager. This role requires excellent organizational skills, a proactive approach, and the ability to handle a variety of tasks efficiently.

Responsibilities and Duties

• Office Management: Oversee daily office operations, including managing supplies, equipment maintenance, and facilities.
• Contracts support: act as a first point of contact and build relationships with vendors.
• Reception Services: Act as a first point of contact for visitors, ensuring a professional and welcoming environment. Coordinate meeting rooms requests, handling post and deliveries, issuing access passes.
• Staff Coordination: new members of staff onboarding, providing ongoing support.
• Budget support: Monitor office budgets, including tracking expenses and ensuring cost-effectiveness.
• Health and Safety: act as Fire Warden and First Aider. Ensure the office complies with health and safety regulations and maintain a safe working environment.
• Provide executive support to executives based in the Gherkin building.
• Organise and coordinate external meetings and large sports and social events.
• Ad-hoc tasks.

Requirements

• Experience: Proven experience in office management, administrative and reception roles.
• Skills: Strong organizational, communication, and problem-solving skills.
• Technical Proficiency: Proficient with office software, including Microsoft Office and other relevant tools. Ability for learning new software and systems.
• Personal Attributes: A proactive approach, attention to detail, hands on attitude, the ability to multitask effectively in a fast-paced environment, and to work independently and as part of a team.

Working Conditions

• Location: London.
• Office Hours: Monday to Friday, 9:00 AM to 5:00 PM; Flexibility on Fridays allowing for the possibility of working from home.
• Occasional overtime may be required.
• Office based.

Note: Please be aware that Ascot Group's job opportunities will be posted on our official careers page. All official communication comes from email addresses. If you receive a recruitment communication you suspect might be fraudulent, verify its legitimacy with us. We will never ask for payment or sensitive personal information during any stage of the recruitment process. Your privacy and trust are of utmost importance to us, and we strive to ensure that you have a positive experience with Ascot Group.