Office Manager

We are Allvue Systems, the leading provider of software solutions for the Private Capital and Credit markets. Whether a client wants an end-to-end technology suite or independently focused modules, Allvue helps eliminate the boundaries between systems, information, and people. We're looking for ambitious, smart, and creative individuals to join our team and help our clients achieve their goals.

Working at Allvue Systems means working with pioneers in the fintech industry. Our efforts are powered by innovative thinking and a desire to build adaptable financial software solutions that help our clients achieve even more. With our common goals of growth and innovation, whether you're collaborating on a cutting-edge project or connecting over shared interests at an office happy hour, the passion is contagious. We want all of our team members to be open, accessible, curious, and always learning. As a team, we take initiative, own outcomes, and have passion for what we do. With these pillars at the center of what we do, we strive for continuous improvement, excellent partnership, and exceptional results. Come be a part of the team that's revolutionizing the alternative investment industry. Define your own future with Allvue Systems!

Responsibilities

• Champion Office Culture: Serve as the cultural steward of the office, fostering an environment that reflects the company's core values, ensuring that it is welcoming and inclusive.
• Office Organization: Craft and maintain an office space that inspires productivity, ensuring it is functional, well-organized, and adaptable to the evolving needs of the team.
• Supply and Inventory Management: Diligently oversee the stock of office supplies, snacks, and beverages, ensuring that the office pantry is consistently equipped to nourish and invigorate the team.
• Event Coordination: Execute workplace events in partnership with the local People Committees that serve to strengthen team cohesion, celebrate milestones, and welcome guests. You'll also extend a warm welcome to a diverse set of internal and external leaders and guests, helping ensure they feel comfortable and engaged.
• Administrative Leadership: Oversee various administrative tasks, from managing correspondence and facilitating internal and external meetings to maintaining office facilities and negotiating with suppliers. You will coordinate maintenance and repairs, proactively address facility-related concerns, and manage the office budget, including expense reports, scheduling expenditures, analyzing variances, and assisting with annual budget planning.
• Effective Communication: Act as the central hub for internal and external communication, organizing meetings, coordinating logistics, disseminating team updates, and bridging communication gaps across offices. Your clarity and attention to detail will support office management and team engagement.
• Team Member & Visitor Liaison: Be the primary contact for local team members and external visitors, ensuring quick resolutions to concerns about the office environment. Play a key role within the People Experience team, acting as the accessible face of HR and providing guidance as the initial point of contact for team member questions. Facilitate onboarding for new joiners and liaise with other departments to resolve issues, maintaining meticulous records of interactions for operational integrity and compliance.
• Workplace Safety: Ensure compliance with health and safety regulations, manage and investigate incidents, create detailed reports, and implement corrective actions to prevent future occurrences.

Qualifications

• Skills/Knowledge/Abilities:
• 3+ years of proven office management, administrative, or assistant experience.
• Strong time management skills, ability to multi-task, and perform well under pressure. Excellent organizational skills. Ability to adapt to changing priorities and meet deadlines.
• Strong problem-solving skills and ability to prioritize tasks.
• Exceptional analytical aptitude and curiosity, detail-oriented, and highly organized.
• Demonstrable success in building good relationships and partnerships with key influencers across the organization.
• Excellent verbal and written communication skills.
• Knowledge of office administrator responsibilities, systems, and procedures.
• Self-driven and proactive nature.
• Leadership and decision-making abilities.