Office Administration Assistant / Records Clerk: Bury

Office Administration Assistant / Records Clerk: Bury

Branch: Bury

Hours: 3 days per week (Monday, Tuesday and Wednesday).

Purpose of Role: To provide a high level comprehensive administration and reception support to the Team in Bury.

Duties and Responsibilities

• Provide reception cover.
• Arrange archiving of files at Bury office.
• Locating archived files and documents and delivery of same as required.
• Arrange return of archived files for storage.
• Maintaining the archived storage areas in a neat and tidy state.
• Filing, faxing and photocopying as required.
• Inputting information provided by fee earners onto the database as required.
• Collection and delivery of DX and Royal Mail including dealing with special and recorded deliveries.
• Assisting senior member of staff in opening the post and then distributing as necessary.
• Such other tasks as the firm may from time to time require.

Knowledge / Skills

• Communicate effectively and courteously and convey information accurately.
• Work calmly and accurately under pressure.
• Work co-operatively with other staff.
• Keyboard skills would be an advantage.
• Willingness and ability to learn new technology.

Qualities

• Discretion and ability to work in a confidential environment.
• Pleasant, approachable and polite.
• Flexible and adaptable.
• Ability to work as a part of a team.
• Highly motivated.
• Should be of smart appearance.