Nightshift Admin Assistant

About First Bus: Are you ready to advance your career with one of the UK's leading bus operators? Join a forward-thinking company that embraces cutting-edge bus technology, from innovative mobile apps to environmentally friendly vehicles. We are passionate about delivering passenger journeys that are sustainable, comfortable, and efficient. We are at the forefront of innovation in the industry, connecting communities and shaping the future of public transport.

Position: Nightshift Admin Assistant Location: First Bus Caledonia, G42 7BH Contracted Hours: 37.5 per week (full time & permanent role) Working Schedule: Nightshift 9pm-5am Monday-Friday Salary: £29640 per annum, £15.40 per hour

Our Glasgow Caledonia Depot is looking for an organised and proactive Engineering Admin Assistant to support our Engineering department on a nightshift basis. You will work closely with the Engineering team, helping to coordinate administrative processes, maintain accurate records, and support the implementation of business and system improvement programmes.

Key Responsibilities

• Maintain accurate operational and engineering records and prepare reports to support depot performance and management reviews
• Provide administrative support for employee records, including attendance, timesheets, wages, holidays, sickness, and personnel files
• Collate and process vehicle defect information and support the administration of the vehicle annual test (MOT) programme
• Support day-to-day depot administration, including front desk cover, contractor sign-in, and depot systems such as SAM
• Monitor fuel usage and assist with ordering and coordination of stationery, uniforms, and PPE
• Ensure compliance with internal procedures

About You

• The ideal candidate will be someone who enjoys working in a fast-paced operational environment, can manage multiple tasks efficiently, and takes pride in maintaining accurate and reliable records.
• Previous administrative or office support experience
• Good IT literacy and experience using administrative systems
• Strong attention to detail and excellent time management skills
• Well organised with the ability to prioritise tasks effectively
• Customer-focused with a practical, common-sense approach
• Self-motivated, friendly, and helpful with an excellent telephone manner

Applicants are advised that background checks will be conducted as a standard part of our recruitment process and to comply with UK employment requirements, we ask all applicants to confirm their right to work in the UK.

Rewards

• Our EAP provision offers 24hr, 365 days a year mental health support
• We are also committed to your financial wellbeing, and we offer a platform with many discounts on high street brands and supermarkets etc
• Working at First you also receive discounted train travel for you and your family after 6 months service as well as a free bus pass
• Cycle to work scheme
• 25 days' holiday + bank holidays
• Pension scheme and chance to buy discounted First Group shares
• Enhanced maternity / paternity pay
• Flexible working

Equal Opportunities

Public transport serves everyone, whatever their differences. At First Bus, we want to be an employer open to you, no matter what your differences are. We aspire to be an inclusive organisation because diverse backgrounds, thinking and experiences bring so many benefits to our customers, communities, and people. We welcome applications from all. We are always looking for skilled and talented people to join us across our sixty plus depots from Aberdeen to Truro. It takes a dedicated team of specialists and professionals over just about every type of role you can think of to keep us on the road and creating amazing passenger journeys. We've embarked on a journey of major transformation - to make sure we put our people and customers first. Our transformation programme is designed to reshape our business to meet tomorrow's travel needs.