Mechanical Contract Manager

Mechanical FM Contracts Manager Sheffield

Our client is a leading provider of comprehensive Mechanical & Electrical Building Services and Facilities Management solutions. We specialise in delivering high-quality services across various sectors, ensuring optimal operational efficiency and client satisfaction. As we continue to expand our operations, we are seeking a skilled Facilities Management Contracts Manager for Mechanical Systems to join our dynamic team.

The Mechanical Services Manager is responsible for overseeing the delivery of all mechanical services maintenance-including heating, gas, ventilation, cellar cooling, and air conditioning-across a large hospitality-focused client estate. The role ensures safe, compliant, energy-efficient operation of all mechanical assets while providing a high-quality service aligned with the client's hospitality standards. The manager leads a multi-disciplinary team, coordinates subcontractors, and supports operational performance through strong technical, managerial, and customer-facing skills.

Job Description Leadership & Team Management

• Lead, coach, and develop a team of Mechanical, Heating & Gas, Cellar Cooling, and Air Conditioning Technicians.
• Monitor performance through KPIs, reviews, and training plans.
• Manage resource planning, scheduling, overtime, and shift requirements.
• Promote a positive, safe, and collaborative team culture.

Operational Delivery

• Oversee delivery of PPM (planned preventive maintenance), reactive repairs, statutory testing, and minor mechanical projects across the account.
• Ensure mechanical systems-including boilers, heating plant, gas appliances, ventilation units, AHUs, cellar cooling, refrigeration, and air conditioning-are maintained to industry and client standards.
• Provide technical guidance and support in resolving complex faults.
• Implement robust maintenance procedures, ensuring minimal downtime and maximum asset reliability.

Compliance & Safety

• Ensure full compliance with statutory regulations: Gas Safe, F Gas, HVAC standards and all mechanical safety requirements.
• Maintain accurate and up-to-date maintenance documentation and certification. • Oversee creation and review of RAMS, permits to work, and safety procedures.
• Conduct safety briefings, toolbox talks, and promote best-practice H&S culture.

Client Relationship & Stakeholder Engagement

• Act as the primary technical contact for mechanical services across the hospitality estate.
• Build strong relationships with client operations teams, property managers, and stakeholders.
• Provide regular performance reporting, asset insights, and recommendations for improvements.
• Support client initiatives relating to comfort, guest experience, and energy efficiency.

Financial & Commercial Management

• Manage mechanical services budgets, including labour, materials, subcontractor costs, statutory testing, and minor works.
• Track expenditure against budget and ensure value for money at all times.
• Support procurement of mechanical equipment, gas components, and specialist contractor services.
• Review contractor performance, validate quotations, and approve invoices.
• Identify opportunities for cost savings, improved system efficiency, and lifecycle planning.

Continuous Improvement

• Drive improvement in mechanical performance, system reliability, and environmental efficiency across the estate.
• Support innovation in HVAC/R (heating, ventilation, air conditioning & refrigeration) and mechanical service delivery.
• Contribute to minor works projects, refurbishments, system upgrades, and asset replacement planning.
• Analyse trends from CAFM systems to reduce reactive faults and improve asset condition.
• Manage any absence with the team effectively and ensure the appropriate processes are followed.
• Manage financial budgets and expenditure to ensure cost control is in place. Maximise P&L performance through good commercial acumen and practice.
• Support revenue and margin growth through strong business development and maximising any opportunities available.
• Any other duties which are required by the business and within the scope of the role.

Personal Specification

• Proven experience in a Mechanical Services Manager or Senior Mechanical Engineer role.
• Strong technical expertise in heating & gas systems, including Gas Safe regulations.
• Experience leading multi-disciplinary mechanical teams.
• Relevant gas qualifications, such as:
• CCN1 - Core Domestic Gas Safety
• CENWAT - Boilers & Water Heaters
• COMCAT (if applicable to catering environments)
• CODNCO1/COCN1 - Commercial Gas Safety
• ICPN1/ICAE1 - Pipework and appliances
• Knowledge of refrigeration, cellar cooling, air conditioning, ventilation, and HVAC plant.
• Strong understanding of statutory compliance and maintenance procedures.
• Strong technical knowledge of heating & gas systems, refrigeration/cellar cooling, air conditioning, ventilation, and mechanical plant.
• Understanding of statutory compliance (Gas Safe, F Gas, HVAC regulations).
• Excellent client-facing communication and relationship management skills.
• Experience of maintaining client relations and tendering for new work.
• SSTS/SMSTS Desirable.
• Application of their vocation experience to the benefit of the business.
• A decisive, results focused Leader with strong organisational, prioritisation and project management skills.
• Ability to use own initiative, working accurately with policies and procedures.
• Excellent knowledge of maintenance service across PPM's, reactive and quoted works.
• A working understanding of Electrical, Mechanical and Building Fabric equipment.
• Excellent written and verbal communication skills.
• Highly flexible and self driven with strong ability to manage their own time.
• Prioritise workload and meet deadlines.