Mandarin Speaking Admin and HR Assistant

Mandarin Speaking Admin and HR Assistant

London, United Kingdom Posted on 23/01/2024

• To provide outstanding customerservice as the first point of contact
• To provide administration support tooffice management
• Assistant the HR Director with HRactivities/matters

PRINCIPALACCOUNTABILITIES Administration/OfficeManagement:

• Assist in coordinatingoffice activities and operations to ensure efficiency and compliance withcompany policies;
• Maintain day to dayoffice duties including answering the phone, correspondence (e-mail, letters,packages etc.), couriers, to ensure the smooth flow of daily tasks;
• Assist in thepreparation of regularly scheduled reports and updating office policies andprocedures;
• Manage meeting roomsand kitchens, ensuring they are tidy and presentable at all times;
• Process expenses foroffice administration;
• Office supplypurchasing, inventory checking and budget monitoring;
• Manage officefacilities and maintenance, and liaising with third parties;
• Represent the Bank onthe tenant meetings and feedback to the management team;
• Book hotels and flighttickets for business trips;
• Assist withitineraries for Head Office's delegation or Customer group;
• Ad-hoc tasks asrequired by line manager.

HumanResources:

This is a varied role and you will have the opportunityto get involved with different aspects of HR including recruitment, training,employee benefits and other matters.

• Maintain accurate employee records inpersonnel files and keep confidentiality;
• Manage training and developmentrecord;
• Assist with recruitment administrationactivities;
• Collect documents and process pre-employmentchecks;
• Process employees' requests andprovide relevant information;
• Coordinate HR projects, meetings andtraining seminars;
• Provide orientations for new employeesand interns and explain the Bank's policies;
• Update HR databases as and whenrequired;
• Assist with other general HR administrationduties & support for the HR Director.

Requirements QUALIFICATIONS

• Degree level

SKILLS & EXPERIENCE

• Customer service oriented
• Have excellent written andverbal communication skills in English
• Have strong organisational andtime management skills
• High level of attention todetail
• Professional attitude andability to liaise with all levels of employees and clients.
• Proficiency in MS Word, Exceland Outlook