Management Assistant

Posted 3 days 8 hours ago by 897 Brown & Brown (Europe) Limited

Permanent
Full Time
Other
London, United Kingdom
Job Description

Job Title: Management Assistant

Location: Orpington

Hours of Work: 9:00am to 5:00pm, Monday to Friday, office based

Reporting To: Managing Director and Directors

Role Overview

The Management Assistant will provide high-level administrative and business support to the Managing Director and Directors, while also supporting the wider leadership team of 8. This is a pivotal, hands on role ideal for an experienced administrative or executive support professional who thrives in a fast paced, professional services environment. The role requires excellent organisation, strong communication skills, high attention to detail, and the ability to handle confidential information with discretion.

Key Objectives
  • To ensure the smooth and effective day to day running of the Managing Director and Directors' activities
  • To provide proactive administrative, HR, recruitment, and management information support
  • To coordinate meetings, manage diaries, prepare documentation, and track actions effectively
  • To act as a trusted point of coordination across teams and departments
What's on offer
  • Negotiable starting salary with the standard benefits package (Holiday, Pension etc.) and a culture built around developing staff.
  • Strong team environment within a business that are growing year on year and some excellent career prospects.
  • Full support for professional qualifications.
Duties & Responsibilities Executive & Leadership Support
  • Manage complex diaries, meetings, and scheduling for the Managing Director and Directors
  • Coordinate internal and external meetings, including preparation of agendas and reports
  • Prepare, collate, and organise meeting packs, leadership packs, reports, and presentations
  • Take minutes and track actions from meetings, ensuring timely follow up
  • Act as a first point of contact for internal stakeholders and external enquiries
  • Maintain discretion and confidentiality at all times
Recruitment & HR Administration
  • Manage end to end recruitment administration, including:
    • Creating and posting job adverts
    • Responding to recruitment enquiries via email and telephone
    • Liaising with recruitment team, recruiters and third party suppliers
    • Screening CVs and conducting telephone interviews
    • Coordinating interviews with hiring managers
    • Maintaining accurate candidate trackers
  • Support HR administration activities, including:
    • Setting up new starters and coordinating inductions
    • Preparing information for monthly HR meetings
    • Assisting with payroll processes
    • Completing leavers' checklists and exit processes
Business & Office Administration
  • Provide general administrative support to Directors and the leadership team
  • Prepare and distribute documentation for meetings
  • Manage calendars and schedule meetings across teams
  • Answer and transfer overflow calls across the business and direct dials
  • Monitor and respond to shared mailboxes
  • Manage mailboxes in Managing Director and Directors absence
Management Information Support
  • Assist with data analysis, identifying trends and errors
  • Collate and review monthly figures
  • Produce month end management and leadership packs
  • Ensure timely and accurate reporting
  • Build strong working relationships across all departments
Additional Responsibilities
  • Support compliance, governance, and internal processes where required
  • Track deadlines and ensure actions are completed on time
  • Contribute to continuous improvement of administrative processes
  • Undertake ad hoc projects as required
Key Skills & Attributes
  • Self motivated with a positive, can do attitude
  • Strong written and verbal communication skills
  • Excellent attention to detail and accuracy
  • Effective time management and ability to prioritise workloads
  • Ability to manage feedback positively and adapt quickly
  • High level of confidentiality, discretion, and professionalism
  • Proactive, uses initiative, and works well independently
  • Confident working with senior stakeholders
Experience & Technical Skills
  • Previous experience in an Executive Assistant, Management Assistant, or Business Support role preferred
  • Experience within insurance, financial services, or a regulated environment desirable
  • Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Comfortable working with data and numerical information

We are an Equal Opportunity Employer. We take pride in the diversity of our team and seek diversity in our applicants.