Management Assistant

AV Flexologic B.V. is a global leader in flexographic technology, providing state-of-the-art equipment and innovative solutions for the printing and packaging industry. With operations across Europe, Asia, and the Americas, we deliver excellence through lean principles, advanced automation, and a relentless focus on customer success.

Purpose of the Role

The Management Assistant is a strategic support function to the Managing Director, combining high-level administrative tasks with hands-on involvement in business operations. You will drive execution across multiple functions by coordinating initiatives, monitoring KPIs, supporting system improvements, and ensuring efficient communication and follow-up throughout the organization.

Key Responsibilities

Executive Support

• Manage complex calendars, travel logistics, and confidential correspondence.
• Prepare reports, presentation decks, and internal communication for leadership.

Meeting & Communication Management

• Organize and document internal and external management meetings.
• Track action items and ensure follow-up on strategic initiatives.

Document & Project Coordination

• Maintain digital records and documentation workflows.
• Support the execution of strategic projects across departments.

CRM System Support

• Assist the MD in managing and improving CRM systems and processes.
• Generate and analyze CRM reports (e.g., sales funnel, pipeline accuracy, lead conversion).
• Identify areas for CRM optimization and ensure data quality.
• Coordinate user feedback and training needs for continuous CRM improvement.

KPI Monitoring & Reporting

• Track and report departmental and company-wide strategic KPIs.
• Support data consolidation for reviews, dashboards, and board presentations.

Event & Initiative Support

• Help organize internal company events and customer engagements.
• Liaise with Marketing on cross-departmental projects.

Ideal Candidate Profile

• Minimum Bachelor's degree in Business Administration or related discipline.
• 3-5 years' experience in a similar role supporting senior leadership.
• Highly Proficient in Excel, MS Office, CRM systems, and data analysis/visualization tools.
• Excellent organizational, analytical, and interpersonal skills.
• High degree of professionalism and discretion.
• Fluent in English; Dutch is an asset, as well as Romanian.
• Knowledge of lean principles, CRM reporting, and continuous improvement methodologies is preferred.

What We Offer

• A strategic role at the heart of an innovative tech company.
• International work environment with a focus on growth and excellence.
• 25 vacation days, 8% holiday pay, a solid pension scheme.
• Opportunities for learning and career advancement.