Logistics Administrator

About the Role

The Logistics Administrator provides administrative and coordination support to the logistics function, assisting the Logistics Manager and Logistics Lead in the effective execution of logistics processes and supporting the efficient movement of goods through coordination and compliance activities. This role focuses on freight coordination support, customs compliance activities, data management and continuous improvement initiatives.

Key Responsibilities

• Arrange freight bookings with approved logistics providers and maintain shipment schedules.
• Maintain accurate logistics records and complete required system transactions in line with company processes.
• Liaise with Customer Service, Production, Planning and Quality teams to align shipment requirements.
• Prepare and review shipping and export documentation to ensure accuracy and compliance with internal procedures and customer requirements.
• Support import/export processes, including customs documentation and clearance activities.
• Assist in maintaining HS (commodity) codes and product classifications in line with regulatory requirements.
• Support compliance with UCC, customs regulations and international trade requirements, liaising with brokers and logistics partners as required.
• Assist with preparation of certificates of origin and related documentation.
• Maintain logistics and compliance data within company systems, ensuring accuracy and completeness of records.
• Support document control and contribute to audit readiness for logistics and trade compliance activities.
• Support the preparation of logistics reports and performance metrics, including OTIF, and provide data for operational review.
• Assist in identifying and resolving issues relating to shipments, documentation or customs clearance.
• Support enhancements to logistics processes, documentation and reporting practices.
• Maintain a working understanding of warehouse and shipping operations to support effective coordination with operational teams.
• Undertake additional duties assigned in line with the scope of the role.

Education & Experience

• Diploma or Degree in Logistics, Supply Chain, Business or a related discipline (or equivalent experience).
• 2-4 years' relevant experience in logistics, supply chain administration or a similar role.
• Experience working in a manufacturing, distribution or regulated environment is desirable.
• Experience supporting shipping documentation, customs processes or trade compliance activities is advantageous.
• Familiarity with HS code classification, customs procedures and international trade requirements is desirable.
• Experience working with company systems (e.g., ERP) to manage logistics or administrative processes.

Key Skills

• Strong organisational and administrative skills with high attention to detail.
• Good understanding of shipping documentation, customs processes and trade compliance requirements.
• Ability to coordinate activities across multiple stakeholders and functions.
• Effective communication skills, both written and verbal.
• Ability to manage multiple priorities and meet deadlines in a structured environment.
• Analytical mindset with the ability to review and interpret data.
• Proficiency in Microsoft Office applications, particularly Excel.
• Problem-solving ability with a proactive approach to issue resolution.
• Willingness to learn and develop knowledge of logistics, customs and compliance processes.

Benefits

• Competitive bonus plan.
• Above market life insurance.
• Opportunities for development and professional growth.
• Aerogen Connect - our employee-led program that helps our global teams unite and have fun.
• We donate 1% of profits and time to charities and organizations.

Aerogen is committed to promoting diversity, inclusion, and equality in the workplace. If you have difficulty using our application process, please contact us via email at . Please provide your name and preferred contact method.