Legal Secretary

• Provide comprehensive support to lawyers and work closely with colleagues across the wider business to ensure work is delivered efficiently and effectively.
• Managing inboxes, emails and correspondence on behalf of lawyers where required
• Preparing, formatting and distributing documents and communications to a high standard
• Supporting the organisation and management of case and matter files
• Arranging meetings, coordinating diaries and organising travel arrangements
• Assisting with client communications and ensuring adherence to client-specific processes and requirements
• Producing presentations, marketing materials and other business documentation
• Maintaining accurate client contact information and document records
• Supporting lawyers with billing administration, matter management and financial reporting tasks
• Processing expenses and assisting with finance-related queries
• Managing confidential information in accordance with firm policies and data security requirements
• Working collaboratively with legal and business support teams to deliver an excellent internal and external client experience

Requirements

• Experience in a legal, professional services or similar client-focused environment
• Previous secretarial, administrative or executive support experience
• The ability to manage multiple priorities and competing deadlines effectively
• Excellent written and verbal communication skills
• Strong stakeholder management skills with a collaborative approach
• Advanced Microsoft Office skills, particularly Word and PowerPoint
• Confidence learning and using new systems and technology
• A highly organised and methodical approach to work
• A proactive mindset and willingness to support colleagues where needed
• A professional, confidential and discreet approach when handling sensitive information
• Experience with document management or case management systems would be advantageous but is not essential.

Core Competencies

Demonstrates expertise in providing comprehensive administrative support within a legal or professional services environment, with a strong focus on client communication, document management, and financial reporting. Proficient in managing multiple priorities while maintaining confidentiality and adhering to data security requirements.

Highest-signal resume keywords

• Legal Administrative Support
• Document Management Systems
• Microsoft Office Suite
• Client Communication
• Stakeholder Management

ATS Optimization Keywords Hard Skills

• Document Preparation
• Financial Reporting
• Billing Administration
• Case Management
• Email Management
• Meeting Coordination
• Travel Arrangement
• Data Security Compliance
• Presentation Production
• Marketing Material Development

Soft Skills

• Excellent Communication Skills
• Organizational Skills
• Proactive Mindset
• Collaborative Approach
• Confidentiality

Industry Keywords

• Legal Environment
• Professional Services
• Client-Focused
• Administrative Support

Tools & Technologies

• Microsoft Word
• Microsoft PowerPoint
• Document Management Systems