Legal Secretary

We are seeking an experienced Legal Secretary to join our team. The post-holder will provide comprehensive secretarial and administrative support to fee earners across multiple practice areas, ensuring excellent client care and efficient case progression.

You will join a supportive firm and contribute to delivering a professional service while participating in ongoing improvements to processes and document management.

• Provide high-quality secretarial support to fee earners, including drafting and formatting letters, emails, bundles, court forms and standard documents; ensure documents are accurate, professionally presented and issued within required timescales.
• Manage fee earners' diaries and appointments, co-ordinate meetings and client conferences (in person and virtual), and make travel arrangements where required; prioritise and re-schedule as necessary to meet client and internal deadlines.
• Maintain and update case management and electronic document management systems; open and close files, ensure accurate file notes, save and index correspondence and other documents in line with firm procedures and quality standards.
• Prepare court bundles, witness statements and other litigation documents, ensuring pagination, indexing and compliance with court rules and internal guidance; assist with filing and document service where required.
• Assist with billing administration and time recording by preparing timesheets, supporting fee earners to record time accurately and chasing outstanding entries as needed; prepare client correspondence and basic completion statements when required.
• Liaise professionally with clients, counsel, courts, third parties and internal colleagues to obtain information, progress actions and provide timely updates; handle telephone and reception enquiries in a client-focused manner.

• Proven experience as a legal secretary or senior legal administrator within a law firm or legal environment; experience supporting solicitors or fee earners across one or more practice areas (residential property, private client, litigation or similar desirable).
• Excellent written and verbal communication skills with strong attention to detail and high standards of accuracy in drafting and document preparation.
• Confident user of case management systems, electronic document management and Microsoft Office applications (Word, Outlook, Excel); comfortable adopting new systems or document automation tools.
• Highly organised with the ability to prioritise competing demands, manage multiple tasks and meet tight deadlines while maintaining a professional and client-focused approach.
• Experience in preparing court bundles, forms and managing filing procedures desirable; knowledge of billing processes and time recording advantageous.
• Excellent interpersonal skills, able to work collaboratively within a team and liaise confidently with clients, counsel and external organisations.