Legal Secretary

Legal Secretary (Family)

Ellisons is seeking a Legal Secretary to join our Family Team on a part time or full time, permanent basis, based in our Chelmsford, Essex office.

About the role

As a Legal Secretary within our Family Team, you will provide high quality secretarial and administrative support to fee earners, helping to ensure the smooth and efficient running of a busy department. You will manage a varied workload, produce accurate legal documentation and correspondence, and provide excellent client service while working to tight deadlines.

Responsibilities

• Provide comprehensive secretarial and administrative support to the Family team.
• Transcribe AI assisted dictation to a high level of accuracy.
• Manage diaries, arrange appointments and coordinate meetings where required.
• Maintain and update electronic case management systems and client records.
• Handle client enquiries professionally, both by telephone and email, ensuring excellent customer service.
• Prioritise workloads effectively while meeting deadlines and supporting fee earners with a range of administrative tasks.
• Be able to use a variety of legal software including Bundledocs, Adobe Pro, Excel, and Lexis Smart Forms.
• Assist in the preparation of monthly bills and using the accounts system to assist fee earners in managing bill preparation, money on account, payment of disbursements, etc.

Qualifications

Previous secretarial or personal assistant experience within a Family Law department. Highly organised, self motivated and capable of managing a busy workload while maintaining exceptional attention to detail. Excellent communication and interpersonal skills, strong IT skills and experience using case management systems. Confident approach to document production, diary management and client communication. Ability to work flexibly, prioritise effectively and consistently deliver a high standard of support within a busy legal environment.

Benefits

• Salary: competitive + discretionary performance bonus
• Generous leave entitlement, enhanced family policies, mental health and wellbeing support and professional development