Legal Secretary

Legal SecretaryApplyremote type: Onsitelocations: Londontime type: Full timeposted on: Posted Yesterdayjob requisition id: JR The Role: A fast-growing City law firm, part of a major US-based international legal services business, is seeking Legal Secretary.( This is a new position created as a result of rapid growth in the business and ) The candidate will be responsible for a wide range of administrative, clerical and document processing services. The candidate should also be flexible to work overtime as needed. Responsibilities: Answers, screens and prioritises incoming calls (responding to enquiries and client needs) Monitors high volume of incoming emails (organises, deletes and responds as instructed by Shareholder) General document production and word processing, maintaining client files, opening and distributing mail, correspondence, conflicts, intake and client coordination regarding billing Serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Shareholder Reconciles complex expenses, process reimbursements, and enter time for Shareholder in timely manner Calendar management. Frequent review of calendar with Shareholder to discuss travel, meetings, and what materials are needed. Updates calendar with deadlines and adjusts as deadlines are modified Coordinates, compiles, organises, and prepares materials for meetings and clients Arranges client meetings, schedules conference calls in multiple time zones Performs and researches conflict checks on new clients and matters Drafts/proofreads/revises correspondence, engagement letters and other legal documents Maintains and updates comprehensive contact information, notifying staff of updates Follows-up with team members on workflow and deadlines Maintains electronic and paper filings Works closely and effectively with other department members to successfully complete projects Assists with other department activities as needed, and performs additional duties and responsibilities as assigned Experience, Skills and personal attributes: Experience in a professional environment, preferably in a large law firm setting supporting top-level executives Proficiency with Windows-based software and Microsoft Word, Excel and Outlook required Exceptional computer skills with the ability to learn new software applications quickly Excellent communication skills, both written and oral. Effective interpersonal skills and the ability to interact with people at all levels. A commercial and pragmatic outlook. Ability to demonstrate a flexible and hands-on attitude, responding effectively to rapidly changing circumstances. Excellent IT skills (Word, Excel, and Outlook). Demonstrate a positive attitude and be a role model for the team. Excellent attention to detail and the ability to work well under pressure. Demonstrate the ability to manage simultaneous workstreams to tight deadlines. Must be able to work autonomously. Excellent prioritisation and time management skills. Qualifications: Degree or equivalent experience is preferred