Legal Assistant / Administrative Assistant - Private Client - Stoke

Office

Hours

Full-Time (35 hours per week)

Smith Partnership is a leading law firm in the East Midlands and Staffordshire, employing around 200 colleagues across 5 offices, who recently celebrated winning the Sunday Times Best Places to Work 2026.

We are a progressive and growing firm, renowned for our comprehensive legal services and jargon free approach.

We have an opportunity at our Stoke office, in Hanley, for a Legal Assistant / Administrative Assistant to join our Private Client team.

Role overview

We are looking for a motivated, compassionate, and organised Legal Assistant / Administrative Assistant to join our Private Client team. This is a great opportunity for someone who wants to build a rewarding career while supporting solicitors on a varied caseload.

This role would suit someone who enjoys working in a busy environment with a supportive team around them, takes pride in being well organised, and is confident handling matters with care, professionalism, and empathy.

Key responsibilities

• Support fee earners with the preparation and day-to-day management of private client files cases, such as administration of estates, and trust administration.
• General administrative duties including filing, copying and document storage.
• Preparing files and documentation for meetings.
• Draft routine correspondence, Wills, LPAs, and probate application forms using digital dictation and case management systems
• Managing diaries, schedule appointments and assist with billing and important deadlines to help the team stay organised.
• Produce documents and correspondence via the case management system.
• Keeping case management records accurate and up to date in line with firm procedures.
• Act as a key point of contact for clients, beneficiaries, and financial institutions, providing updates and arranging meetings
• Provide administrative support, including scheduling meetings, managing correspondence, and filing.
• Organisation of post to assist with ongoing client matters.
• As required preparation of attendance notes and letters with the supervision of the fee earning staff.
• As required dictations and audio typing.
• Assist with internal accounts queries.
• Ensure compliance with firm policies, regulatory requirements including SRA standards.

• Previous experience in a legal or administrative support role
• Strong organisational skills and the ability to prioritise a busy workload effectively
• Excellent written and verbal communication skills
• A high level of attention to detail and accuracy
• The ability to work calmly under pressure and meet deadlines
• A professional, empathetic, and client-focused approach
• Confidence using Microsoft Office, digital dictation, and case management systems
• A competitive salary and benefits package.
• A supportive and collaborative working environment.
• Opportunities for career progression and professional development.
• Access to ongoing training and development programs.
• A chance to work with a diverse and prestigious client base.

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