KMMS-116-26 - Administrative Assistant

Note that this opportunity is only available to current employees of the University of Kent or Canterbury Christ Church University.

Do you take pride in delivering exceptional customer service, building positive relationships at all levels? Can you produce high-quality work with accuracy and attention to detail? If yes, then this full time, fixed term role may be ideal for you.

KMMS seeks an Administrative Assistant to work as a member of the KMMS Operations Team, providing an accurate and effective central administrative support function across the breadth of KMMS activities. You will provide front facing support to KMMS staff, focusing on staff recruitment, onboarding and induction. In this role you will support line managers and the senior team in creating recruitment documentation, scheduling and diarising interviews, onboarding new staff, and performing both in person and online inductions.

The role holder will also contribute to general Operations Team activities, including supporting facilities and health and safety tasks and providing feedback on the development and implementation of efficient ways of working. The Operations Team regularly supports wider School events and activities, such as staff training, development days, Multi station Mini Interviews, Objective Structured Clinical Examinations, and improving the overall staff experience.

As an Administrative Assistant you can expect to be involved in:

• Supporting the onboarding of new staff, carrying out in person and online KMMS School inductions and training to ensure staff are effectively supported.
• Providing efficient administrative support to students, staff and external colleagues, ensuring all contacts have a positive impression of KMMS.
• Managing scheduling and servicing of regular committee meetings and other ad hoc meetings, diary management and minute taking to accurately record actions and outcomes.

What will you bring to the role?

• Educated to GCSE in English & Maths (Grade C/4 or above) or equivalent.
• Strong customer service experience and a commitment to delivering a high quality service.
• Exceptional organisational skills, with experience of administering complex processes including tracking data and monitoring progress.

Please see the links below to view the full job description and to apply for this post. For further information regarding the application process, please contact quoting reference number KMMS-116-26.

We particularly welcome applications from black, Asian and minority ethnic candidates as they are under represented at this level in this area.

Occasionally we may need to close a vacancy before the published deadline due to a high number of applications being received, therefore we strongly advise you to submit your application as soon as possible. (All vacancies will be open for at least one week.)

We know applicants may use AI tools to help prepare job applications. For guidance on how to use AI responsibly and effectively, see: Using AI in your job application.

Applications must be made via the University's online application system; CVs or details sent directly to the department or via email cannot be considered.

The University of Kent values diversity and equality at all levels.