Junior Personal Assistant

As an Admin Support Assistant, you will provide day-to-day administrative and operational support to the business, working closely with and reporting into the Personal Assistant to the CEO. You will ensure smooth running of basic processes and support team efficiency, primarily assisting the Chief Operating Officer, Chief People Officer and Chief Financial Officer with administration support and working as a go-to alongside the PA for the wider team.

What You'll Do

• Manage meeting bookings and room coordination
• Maintain shared calendars and documents
• Support onboarding/admin tasks
• Assist with general administration support, including diary management, travel, expenses and inbox management
• Support facilities coordination where needed
• Provide additional support to the wider Director team with meeting and travel booking
• Provide ad hoc support to teams and projects
• Help organise internal events and meetings
• Maintain trackers and shared systems to support effective team operations
• Take on assigned administrative tasks
• Prepare basic materials for meetings
• Help manage workload overflow

Other Requirements

• Business travel across Plexal sites may be required
• Needs the ability to manage and influence through both face to face and virtual team environments.
• The role may require SC clearance

Your Skills

• Strong organi s ational skills with the ability to manage multiple priorities and projects simultaneously
• Confidence to seek out information across the business and push back on conflicting priorities
• Discretion with sensitive and confidential information
• Excellent written and verbal communication skills, with the ability to interact effectively with C-level executives and stakeholders
• Strong problem solving skills and the ability to make decisions in a fast paced environment.
• Proficient in Microsoft Office Suite , specifically:
• Microsoft Outlook, Teams and Calendar management tools
• SharePoint and OneDrive for document management

Desirable

• Experience with CRM systems such as HubSpot (as required for stakeholder coordination and management)

Your Experience

Relevant professional experience or equivalent formal education

Early career or 1 2 years admin experience

Who You Are

• High level of discretion and confidentiality
• Self motivated and highly organised
• Ability to thrive in ambiguous scenarios
• Ability to work in a high pace environment
• Willing to learn and develop

Benefits

• Salary: £35,000 - £42,000 depending on skills and experience
• Annual bonus scheme
• A generous pension scheme (with a company contribution of up to 10%)
• Private healthcare, life assurance and critical illness cover
• 25 days holiday plus bank holidays
• Volunteering day

Plexal is an equal opportunities employer and we actively encourage applicants from individuals from all backgrounds. We are a Disability Committed employer and are willing to make reasonable adjustments throughout the recruitment process.