Junior PA

We are seeking a professional, proactive individual with excellent administrative skills to provide a confidential, streamline service to the Executive Assistant. This role will be based at our head office.

Responsible to

Executive Assistant

Position

Flexible hours, Permanent (4 days per week)

Responsibilities

• Provide day-to-day administrative and general support to the Executive Assistant.
• Respond positively and proactively to work issued directly by the Executive Team.
• Scheduling appointments and organising diary entries.
• Setting reminders for meetings and appointments, act as 'gatekeeper' to meeting requests, ensuring adequate time allocation/travel time for meetings.
• Assist with travel and hotel arrangements.
• Taking notes at meetings, preparing the minutes and subsequently distributing to all participants.
• For agreed stakeholders screen and action emails and telephone calls as instructed by the EA.
• Provide e-mail management support including organisation and filtering of e-mail inbox.
• Assist with planning and delivery of corporate and special events.
• Produce, print, collate information, organise and ensure the distribution of papers/reports in advance of meetings and seminars.
• Support with dealing with direct contact with customers.
• Conduct relevant research on behalf of the EA.
• Follow up on agreed action items from meetings.
• Provide administrative support to associated businesses as required by the Executive Team.
• Deputise for the EA in their absence.
• File management including collating and filing expenses.

This list is not exhaustive

Qualifications

• Strong verbal and written communication skills is essential.
• Excellent attention to detail.
• Excellent organisation and people management skills.
• Ability to prioritise and multitask efficiently.
• Ability to respect confidentiality whilst also acting with discretion and tact is essential.
• Proficiency in Microsoft Office programs.
• Full UK driving licence is essential.

If you are interested in applying for this position, please email .