Junior Admissions Officer (f/m/d)

For 40 years, Webster Vienna Private University (WVPU) has provided its students with an internationally competitive, American-based liberal arts education in the heart of Europe. Accredited in both Austria and the United States, WVPU offers an individualized, student-centered American education within the framework of a European research university. As part of a global network of campuses based in St. Louis, Missouri, USA, WVPU is dedicated to preparing its students for an increasingly globalized world through academic programs that cultivate critical thinking and intercultural understanding.

Webster Vienna Private University is committed to excellence in teaching and research. WVPU offers innovative programs at both the undergraduate and graduate level, awarding Bachelor of Arts (BA), Bachelor of Science (BSc), Master of Arts (MA), Master of Science (MSc) and Master of Business Administration (MBA) degrees. At the undergraduate level, the departments of Business and Management, International Relations, Media Communications and Psychology are complemented by the Center of Liberal Arts' multidisciplinary curriculum in the human, social and natural sciences.

Currently, we are hiring to fill a full-time position to strengthen our services in the Admissions Team as:

Junior Admissions Officer (f/m/d)

Full-time (40 hours/week) - starting date: July 2025

The Junior Admissions Officer aims to manage and maintain contact with prospective students to increase response time and conversion of these leads into applicants, successfully moving them from the inquiry to the application stage of the admissions funnel. Additionally, we are looking for a new team member to provide valuable administrative, clerical, and organizational support to the Admission, Recruitment, and Marketing team.

Aufgaben

• Data verification, correction, recording, tracking, monitoring, and follow-up of recruitment and marketing leads
• Responding to admissions inquiries and requests by e-mail and phone
• Organization, preparation, shipping, and tracking of packages for recruitment events, agencies, and international school counselors
• Assistance with new agent paperwork, reference checks, and contract preparation
• Occasional participation in online and on-site student recruitment activities, national and international
• Assistance with admissions tasks such as printing of supplementary documents, organization of loose files, follow-up on final admissions requirements, and processing withdrawals
• Assistance with events such as Open Information Evenings, New Student Orientation, agent and counselor familiarization, local fairs and receptions, and poster/flyer distribution
• Assistance with school visits and campus tours

Profil

Requirements:

• University degree, Bachelor equivalent or equivalent work experience in the admissions teams of an academic institution
• Up to one-year relevant work experience in sales and/or customer service, ideally in an educational institution or multicultural organization
• Proficient in Microsoft Office Suite (especially Excel), online / cloud-based programs; experience in using CRM platforms is an asset
• Fluent in oral and written English, fluency in the German language is an asset

Competencies:

• Team-, detail- and goal-orientated multitasker
• Good organizational and time management skills
• Accuracy and attention to detail

Wir bieten

• Expertise:

A varied set of tasks with corresponding responsibility in an academic environment within a collegial, international and dedicated team

• Personal and professional growth:

Allocated budget for personnel development possibilities, in-house trainings, Erasmus+

• Numerous benefits:
  • Home office possibilities, work-from-anywhere
  • Occupational health measurements
  • Dec. 24 and 31: additional 2 days holidays
  • Private Pension Fund after one year of service
  • Subsidy for public transport ticket
  • Team events and celebrations
• Central office location:

Based in the beautiful Palais Wenkheim, next to U1 station Nestroyplatz.

The minimum annual gross compensation for this position amounts to EUR 36.312,77 (basis 40 hours/week); the final salary depending on your relevant experience and qualification.

The applicant must have the legal right to work in Austria!

If you would like to be part of our team in an international environment and wish to make a difference to our expanding educational enterprise, we are looking forward to receiving your complete application (CV, cover letter, certificates) .

Deadline for applications: June 8, 2025. Interview dates can be set prior to the deadline.

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