Inventory Clerk / Administrator

Inventory Clerk / Administrator

Salary: £29,000 per annum

Job Type: Full-time

Department: Property / Administration

Reports to: Property Manager / Office Manager

About the Role

We are looking for an organised, reliable and detail-focused Inventory Clerk / Administrator to join our team. This is a varied role combining property inventory responsibilities with general administrative and reception support.

Key Responsibilities Inventory & Property Checks

• Carry out detailed move-in and move-out property inspections.
• Complete pre-tenancy checks and record the condition of properties accurately.
• Prepare clear and comprehensive inventory reports, including photographs where required.
• Record the condition of furniture, fixtures, fittings, appliances and other items within the property.
• Compare check-in and check-out reports to identify any changes, damage or missing items.
• Identify and document damage, deterioration or issues requiring attention.
• Assist with assessing and charging tenants for damage or missing items in accordance with company procedures.
• Liaise with property managers, tenants, contractors and other relevant parties regarding inventory findings.
• Ensure all reports and records are completed accurately and within required timescales.

Administration

• Provide general administrative support to the property and office teams.
• Maintain accurate records and update internal systems.
• Process and file property-related documentation.
• Assist with emails, correspondence and general office administration.
• Keep information organised and ensure records are up to date.
• Learn and confidently use the company's property management and inventory systems.
• Support the team with additional administrative tasks as required.

Reception & Customer Support

• Provide professional reception and front-of-house support.
• Welcome visitors, tenants, contractors and other guests.
• Answer incoming telephone calls and respond to general enquiries.
• Direct enquiries to the appropriate member of staff.
• Provide a friendly and professional service to tenants and clients.
• Assist with general office coordination when required.

Essential Requirements

• Previous administrative experience.
• Excellent attention to detail and a methodical approach to work.
• Good written and verbal communication skills.
• Strong organisational and time-management skills.
• Confident using computers and learning new IT systems.
• Ability to maintain accurate records and produce clear reports.
• Professional and approachable manner.
• Ability to work independently and as part of a team.
• Reliable, punctual and able to manage competing priorities.

Desirable Experience

• Previous experience in property, lettings, housing or inventory management.
• Experience carrying out property inspections or inventories.
• Experience dealing with tenants or customers.
• Knowledge of check-in/check-out procedures and property condition reporting.
• Full training will be provided on our inventory and property management systems, so candidates who have strong administration skills and a willingness to learn are encouraged to apply.

What We Offer

• £29,000 annual salary
• Full training on company systems and procedures
• Varied role combining property, inventory and administration
• Opportunity to develop experience within the property sector
• Supportive team environment
• Opportunity for career development

The Ideal Candidate

We are looking for someone who is organised, practical, observant and confident dealing with people. You will need to have a good eye for detail, particularly when identifying changes or damage within properties, while also being comfortable providing professional reception and administrative support.

If you are an experienced administrator looking for a varied role with the opportunity to develop your skills in property inventory and lettings, we would love to hear from you