Initiative Lead & Activity Coordinator

Project Execution and Coordination: Drive project activities across assigned business lines, coordinating logistics, timelines, and resources for the file digitization process.

Stakeholder Engagement: Serve as the primary liaison between central project leadership, local depot administrators, HR/Employee Relations (ER) teams, and external document management services.

Must build confidence in new digital processes.

• Process and Compliance Assurance: Ensure all file categorisation, retention, and disposal activities strictly comply with the established retention policy and data protection requirements.

Conduct quality checks on documents.

• Vendor and Logistics Management: Coordinate with third-party vendors for document collection, scanning, secure storage, and destruction services.

Track progress and manage vendor performance.

• Documentation and Reporting: Maintain project records, track site completion status, manage cost tracking, and provide regular progress reports to project leadership.

Required Skills and Experience

Project Coordination & Stakeholder Management: Demonstrated experience in coordinating multi-site projects or initiatives with diverse stakeholders (depot managers, administrators, operational teams). Strong ability to communicate complex compliance needs and gain buy-in for process changes.

Data Protection & Compliance Knowledge: Ability to understand document retention policies and awareness of basic data protection principles, including the secure handling and disposal of sensitive information.

Organisational & Process Management Skills: Strong organizational abilities to manage multiple locations simultaneously, track progress against timelines, and coordinate logistics.

Attention to detail and proficiency in documentation and reporting.

Hours are Monday to Friday 9am till 17:00pm

Jobs are provided by the Find a Job Service from the Department for Work and Pensions (DWP).