HR Officer.. Camborne Town Council

HR OFFICER

SCP 16 - 21 £29,572- £32,115

Please note we are not a sponsoring employer

(Pro-rata 23 hours per week)

JOB DESCRIPTION

Responsible to:

Town Clerk

Our Mission: Community First

Our Vision: We Listen, we improve, we achieve. We are Camborne Town Council - Here for you.

Our Values: Empowering our Community, Trusting and Collaborative. Creative. Ambitious. Efficient and Responsive.

Camborne is geographically the largest parish in Cornwall. Reflecting Cornwall's diversity of urban areas, characterful villages, and sparsely populated rural areas of outstanding natural beauty. The Council administers an area of approximately 2,800 hectares and nearly 23,000 people live within the boundaries which include the villages of Barripper, Beacon, Brea, Kehelland, Penponds and Troon.

18 Councillors on Camborne Town Council r epresent the wards of Roskear, Trelowarren, Troon and Treswithian. Councillors are supported by a team of staff and the Town Clerk. In addition, there is a hard-working Amenities Team that maintains the wide range of facilities managed by us.

We provide a wide range of facilities including parks, playing fields, allotments, library services, community events, public realm CCTV, grants, and community donations. Further information about all of which can be found on this website.

Job Purpose:

To provide HR support to the Town Clerk

Duties & Responsibilities:

• Provide guidance on general HR matters.

• To keep up to date on current employment laws and guidelines for compliance and advise the council.

• Provide a robust process of recruitment, including shortlisting candidates, setting up interviews, compiling confirmation or decline of offer and issuing employment contracts.

• Supporting inquiries and requests related to HR.

• Lead team meetings and provide HR support.

• Line management of HR Assistant.

• Creating and maintaining digital HR systems and processes using current HR software BREATHE . Compiling and maintaining paper and digital employee records, whilst adhering to current CALC guidelines for storing employee data.

• Calculation of holiday leave and ensuring accurate records are maintained on current HR software BREATHE .

• Accurate recording and monitoring of sickness absence.

• Provide accurate documentation of employee compensation and benefits,

• Assist with the payments for employees on a monthly basis.

• Input pension contributions on a monthly basis and produce year end information. To attend Pension Fund meeting and training sessions

• Write and submit reports on relevant HR matters and activities for Staffing Committee and other forums when applicable.

• Recommending workplace HR initiatives.

• Production of a bi-monthly HR bulletin

• Provide HR support and drop in clinics once a month at all centres. Provide an annual review of the appraisal process, ensuring these are carried out in a timely fashion, recorded accurately and objectives clearly maintained on HR software.

• Implementing and maintaining accurate and up to date HR policies and procedures

• To maintain accurate staff training records and update the central training matrix.

• To ensure security of all confidential information.

• To provide accurate and competent HR administrative support to the Town Clerk.

• To attend Staffing Committee meetings at the Town Clerks discretion, to take and produce accurate, comprehensive minutes written in Plain English.

• To provide a professional, friendly response to enquiries on the telephone and in person.

• To work flexibly within the Camborne Town Council team as required ensuring the needs of the Council are met.

• In the absence of the admin team to take and produce accurate, comprehensive minutes written in Plain English.

• To attend meetings, conferences, seminars and training courses associated with the work and role of HR Officer as required and authorised by the Council.

• CIPD qualification preferred

This outlines the duties required for the post of HR Officer in order to indicate the level of responsibility. It is not a comprehensive or exhaustive list; duties may be varied from time to time, which do not change the general character of the job or level of responsibility.

Camborne Town Council

Person Specification for the HR Assistant and Assistant to Town Clerk

Essential Attributes

Desirable Attributes

Educational Qualifications

GCSE 4 or above or

equivalent in English

3 years experience as an HR Assistant or in a related position

• CIPD level 3 qualified (Foundation)
• CIPD level 5 qualified (Associate)
• CIPD level 7 (Advanced)

Skills and

Knowledge

• Good listening, oral and literacy skills
• Working knowledge of HR
• Working knowledge of employment law
• Strong ICT skills including keyboard skills
• Professional report writing skills
• Well organised and self-motivated in working to deadlines
• Knowledge of record keeping and information retrieval and appropriate dissemination of relevant data/documentation

• Knowledge of the respective roles and responsibilities of the Town Council
• Experience of writing agendas and accurate concise minutes

Personal Attributes

• Be able to maintain confidentiality, integrity and impartiality
• Have a flexible approach to working hours, including occasional evening working
• Be sympathetic to the needs of others
• Have an openness to learning and change
• Have a positive attitude to personal development and training
• Have good interpersonal skills
• Attention to detail