HR Global Mobility and Shares Administrator

• Coordination and administration
• Acting as a key liaison between employees, client HR, payroll, finance, and our external providers and service partners - including share plan administrators and professional services firms
• Coordinating the administrative steps of international assignments to agreed timescales
• Administering employee share plans using a dedicated share management platform (full training provided)
• Supporting the planning and execution of cyclical reward events, ensuring all activities are delivered accurately and within established timelines
• Maintaining accurate case records and documentation across assignments, share plans and reward programmes, and producing regular status reports
• Serving as a point of contact for clients, responding to and resolving ad hoc employee queries clearly, accurately and professionally
• Monitoring service delivery and deadlines, proactively identifying and escalating issues that may impact delivery
• Checking supplier invoices against agreed services and budgets, and flagging discrepancies for approval
• Explaining our processes and services to client employees clearly and accurately
• Performing data analysis, validation and manipulation using Microsoft Excel to support mobility, reward, and reporting requirements
• Identifying opportunities to improve processes, service efficiency, and operational effectiveness
• Building knowledge of the technical side of the role - cross-border tax, social security, compliance, and equity compensation - with the support of the Global Mobility Lead and Global Reward Manager

Requirements

• No prior mobility or share plan experience needed - full training and support provided
• A genuine interest in how international working and employee reward operate, and appetite to learn the technical detail over time
• Strong administrative and organisational skills with excellent attention to detail - a meticulous, structured, systematic approach
• Comfort with numbers, data and detail; an analytical, curious mindset
• Experience using Microsoft Excel, including data manipulation and analysis; competent with Microsoft Office and case management systems
• Excellent written and verbal communication skills
• Ability to manage multiple cases and priorities effectively and work to strict deadlines
• Strong problem-solving skills and a customer-focused approach, delivered with a professional, calm demeanour
• Ability to build effective relationships with clients, colleagues and external stakeholders.

Core Competencies

Demonstrates strong administrative and organizational skills with a meticulous approach to managing international assignments and employee share plans. Proficient in data analysis and manipulation using Microsoft Excel, while effectively communicating with clients and stakeholders.

Highest-signal resume keywords

• Microsoft Excel Data Analysis
• Administrative Coordination
• Client Relationship Management
• Problem-Solving Skills
• Attention to Detail

ATS Optimization Keywords Hard Skills

• Data Manipulation
• Case Management Systems
• International Assignment Coordination
• Employee Share Plan Administration
• Cyclical Reward Event Planning

Soft Skills

• Excellent Written Communication
• Excellent Verbal Communication
• Organizational Skills
• Customer-Focused Approach
• Analytical Mindset

Industry Keywords

• Cross-Border Tax
• Social Security
• Compliance
• Equity Compensation
• Service Delivery

Tools & Technologies

• Microsoft Office
• Share Management Platform