HR Assistant - Business Partnering

Kennedys is looking for a proactive and experienced HR Assistant to join our Business Partnering team in the UK. The role provides administrative support to the Business Partnering team across the employee lifecycle, including maintaining employee records, payroll, employee relations activity, HR cyclical activity and responding to first line HR queries.

Team

The HR team support the firm worldwide with all people related matters. The team is based in Chelmsford and London (UK), Dublin/Belfast (EMEA), Singapore/Hong Kong/Australia (APAC), Basking Ridge (US) and London/LATAM (LATAM). Key areas of responsibility include Business Partnering, Learning and Development, Recruitment, Responsible Business (Social Impact, Diversity, Equity and Inclusion) and Reward and HR Systems. The function also covers the Secretarial function in the UK.

Key Responsibilities

• Provide administrative support to the HR Business Partnering team, including preparing documentation, arranging meetings, taking notes and maintaining accurate records.
• Produce regular and ad hoc reporting and assist with the monitoring and administration of monthly processes such as payroll, headcount and sickness reporting.
• Monitor and support queries in the HR inbox.
• Assist with monthly payroll processes for the UK.
• Produce and check employee documentation throughout the employee lifecycle: joiners, leavers, secondments, family leave and change of terms.
• Assist with administration of Employee Relations activities such as investigations, flexible working, disciplinary and grievance processes.
• Assist with and coordinate HR cyclical activity as required, for example salary review, promotion processes, budgets, joiner and leaver processes.
• Ensure employee data is accurately recorded and maintained within HR systems.

Required Experience

• Strong working knowledge of HR administration, including document production, HR systems, policies and processes.
• HR experience in a professional services environment.
• Strong attention to detail and ability to work under pressure.
• Experience managing a high volume of queries and tasks requiring prioritisation.
• Excellent written and verbal communication skills.
• Good level of IT literacy and numeracy skills, including HR systems, Excel and Word.
• Understanding of confidentiality and GDPR requirements relating to employee data.
• Ability to work quickly and balance a wide range of activities at short notice.
• CIPD Level 3 or working towards this is desirable.

We welcome applicants who require additional support or adjustments to submit their application.

Kennedys is an equal opportunities employer and is committed to ensuring our recruitment processes are as inclusive as possible. We expect all employees to comply with all relevant policies and procedures, including Information Security, Data Protection and Quality Management.