HR & Safety Coordinator

Job Title: HR & Safety Coordinator

Location: Bridgwater, UK

Schedule: Onsite

Reports To: Chief HR Officer

Company: IHH-VAC UK - part of Jamesway Incubator Company Inc.

Description & Scope

The HR & Safety Coordinator is responsible for supporting compliance with UK employment legislation, Health & Safety regulations, internal company standards, whilst assisting with ongoing projects, compliance activities and continuous improvement initiatives within a small business environment.

Responsibilities

• Support HR administration, including employee records, correspondence, filing, and confidential documentation.
• Coordinate return to work, absence review, disciplinary, grievance, and formal employee meetings, including minute taking.
• Monitor attendance, annual leave, sickness absence, SSP, and occupational health referrals.
• Maintain training records and matrices; coordinate internal and external training to ensure compliance with mandatory requirements.
• Support recruitment, onboarding, inductions, Right to Work checks, and probation review administration.
• Assist with payroll administration by providing employee updates, absence information, and relevant documentation.
• Coordinate employee engagement initiatives, including surveys, meetings, recognition events, and company celebrations.
• Ensure confidentiality and compliance with GDPR and UK data protection requirements.
• Support incident, near miss, accident investigation, and RIDDOR reporting processes, ensuring actions are completed.
• Maintain Health & Safety records, including PPE, inspections, servicing schedules, and compliance documentation.
• Assist with risk assessments, COSHH assessments, DSE assessments, workplace inspections, and safe systems of work (SSOW).
• Coordinate Health & Safety Committee meetings, training, fire safety administration, audits, inspections, and compliance activities.
• Maintain organised electronic and paper filing systems for HR and Health & Safety documentation.
• Promote and support a proactive, positive and compliant Health & Safety culture.
• Support compliance with UK Health and Safety legislation, including but not limited to:
  • Health and Safety at Work etc. Act 1974
  • Management of Health & Safety at Work Regulations
  • RIDDOR (Reporting of Injuries, Diseases and Dangerous Occurrences)
  • COSHH (Control of Substances Hazardous to Health)
  • PUWER (Provision and Use of Work Equipment Regulations 1998)
  • LOLER (Lifting Operations and Lifting Equipment Regulations 1998)
  • Manual Handling Operations Regulations 1992
  • Regulatory Reform (Fire Safety) Order 2005

Qualifications

• 3-5 years HR administration and/or Health & Safety coordination experience.
• Knowledgeable of UK employment practices and Health & Safety requirements.
• Experience within manufacturing, engineering or operations (preferred).
• Strong organisational and time management skills; ability to manage competing priorities.
• Excellent attention to detail and accuracy.
• Proficient in Microsoft Office applications, including Word, Excel and Outlook.
• Strong written and verbal communication skills.
• Ability to work independently, use initiative and maintain confidentiality.
• Flexible and adaptable within a small business environment.
• NEBOSH General Certificate, IOSH qualification, CIPD qualification or willingness to work towards (preferred).

Why Join Us

• Be part of a team that is dedicated to innovation, excellence and making an impact in the poultry industry.
• Join a collaborative and globally connected team.
• Gain experience supporting cross functional departments.
• Enjoy opportunities for professional growth and development.
• Competitive salary.

Jamesway is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.