HR Advisor - Maternity cover

HR Advisor

Could your human resources expertise and can-do attitude help ensure the smooth running of Scotland's 2nd largest independently family owned motor dealer?

Due to a maternity leave John Clark Motor Group has a vacancy for an experienced HR Advisor to join their busy HR team based in Dundee or Perth.

The HR Advisor plays a key role in supporting the smooth and efficient delivery of HR services across the Group. This role provides essential support in recruitment, onboarding, employee administration, and HR operations, ensuring a high-quality experience for candidates, new starters, managers, and employees. The postholder will operate in a fast-paced environment, maintaining accuracy, compliance, and confidentiality at all times.

Recruitment Support

• Assist with the talent acquisition process, including advertising vacancies, screening CVs, and supporting managers through the recruitment workflow.
• Ensure all job adverts, job descriptions, and recruitment documentation are accurate, current, and aligned with business needs.
• Support with Overseas technician hiring.
• Maintain communication with candidates and managers to ensure a consistent and professional candidate experience.

Onboarding & New Starter Administration

• Manage the full onboarding lifecycle, preparing offer letters, contracts, job descriptions, and associated documents.
• Ensure all legal and compliance requirements-such as right-to-work and driving licence checks-are completed accurately and on time.
• Submit new starter information to Payroll within required deadlines.
• Conduct 2 weekly welcome/check-in calls to support early engagement and ensure a smooth transition into the business.

HR Administration

• Maintain accurate and confidential HR records, ensuring employee files and HR systems are always up to date.
• Process changes to terms and conditions including internal moves, salary amendments, and updated working arrangements.
• Support with the administration of the probationary review process, tracking due dates, reporting, ensuring timely documentation from managers and escalating as appropriate.

HR Helpdesk & Employee Support

• Act as a first point of contact for general employee HR queries via the central HR Helpdesk, providing timely and accurate responses.
• Escalate more complex matters to the appropriate HR Business Partner or specialist.

HR Advice

• Advise and upskill managers in relation to all HR processes to ensure they are completed in line with company policy, employment legislation, GDPR, and internal service deadlines.
• Taking ownership for specific projects; responsible for all actions, implementation and delivery as allocated.
• Support with absence management, case management, investigations, disciplinaries and grievances as needed.

Skills, Experience & Attributes

• Essential
• Previous experience in an HR administrative or Advisor role, ideally in a high-volume or fast-paced environment.
• Strong administrative capability with excellent organisation, attention to detail, and the ability to prioritise competing demands.
• Good understanding of employment legislation.
• Proficient IT skills, particularly in Microsoft Office (Word, Excel, Outlook, Teams).
• Excellent communication and interpersonal skills, with a friendly and professional approach.
• Demonstrable ability to handle confidential information with discretion.
• Experience within the automotive industry preferred

Key Competencies

• Accuracy & Attention to Detail
• Organisation & Prioritisation
• Confidentiality & Integrity
• Communication & Relationship Building
• Proactivity & Initiative
• Customer-Focused Mindset

Benefits

• Preferential rates on vehicle parts purchases and servicing.
• Industry leading discounted Employee Car Scheme
• 30 Day Holiday
• Award winning In-house and manufacturer training
• Cycle to work scheme
• State of the arts dealership standards
• High earning potential through commission or bonus
• Some roles offer company car
• Life assurance
• Group contributory pension scheme
• Careers development opportunities