HR Administrator (Grade IV) - Permanent & Full-Time

HR Administrator (Grade IV) - Permanent & Full-Time

The Dublin Dental University Hospital is the major dental teaching hospital in Ireland, undertaking the training of postgraduate and undergraduate dental students, student dental nurses, dental technicians and dental hygienists. We are currently seeking to recruit a HR Administrator (Grade IV) Permanent & Full-Time, position to join our Human Resources department.

The position reports to and is accountable to the Senior Manager of the HR department or by any other authorised designated officer that the responsibility is delegated to by the CEO.

Outline of Duties and Responsibilities

The successful candidate will work closely with the Head of HR and the HR Team to deliver best practice HR solutions across all employees, manage HR operations, support the senior management team and lead policies and procedures.

• Managing and maintaining a full range of HR administrative services, including management of time, attendance and absenteeism, personnel records, employment contracts and general HR correspondence consistent with the needs of the organisation.
• Delivering excellent customer service and ensuring the smooth run of the HR Department.
• Providing support to Heads of Departments, Directors and Managers in key divisions on Human Resources and Employee Relations issues as appropriate and reporting the same to the Senior Manager of the HR department.
• Ensuring that the highest levels of confidentiality are maintained within the Department.
• Maintaining excellent communications between the Senior Manager of the HR department and staff throughout the Department.
• Be proactive to support the Senior Manager of the HR department and HR team in undertaking their roles and provide assistance both when requested and on a pre-emptive basis.
• Assisting with the management of the recruitment and selection life cycle up to and including induction to ensure consistency of approach in line with best practice and recruitment policy.
• Assisting with the development and maintaining of job descriptions and contracts of employment for all hospital staff.
• Monitoring and reporting on probations, temporary contracts, staff attendance and other employment matters.
• Collecting and compiling data and statistics relating to Employment Control, absenteeism and other workforce metrics.
• Co ordinating and managing staff training and development and related activity.
• Maintaining department/staff records and files.
• Managing the administration and maintenance of the online HR database to ensure the data is accurate and up to date.
• Assist with maintaining the HR Policies and Procedures and revise them in line with changing legislation and hospital policy.
• Researching and writing correspondence and reports.
• Responding professionally to enquiries from staff and members of the public.
• Applying hospital policy in relation to Occupational Health and Welfare and other matters.
• Assisting in the ongoing review and implementation of internal Standard Operating Procedures for the efficient and effective administration of the Human Resources Department.
• Ensuring that the department runs smoothly including taking responsibility for post, stationery, ordering couriers and taxis, photocopying, shredding, filing, office equipment and general office duties.
• Organising and attending meetings and seminars, as required.
• Providing cover for other staff, as required.
• Ensuring that all policies and procedures identified by the hospital as being relevant to the post have been read, acknowledged, implemented and adhered to.
• Ad hoc projects, as required.

Qualifications, Experience & Person Specification

The successful candidate must have:

• A relevant third level qualification in Human Resource Management of at least level 6 on the National Qualifications Framework maintained by Qualifications and Quality Ireland (QQI).
• A minimum of three years' experience in an HR role that includes a working knowledge of HR policies and procedures, recruitment and selection, learning and development, employment legislation, data protection, pensions and payroll.
• Knowledge of contemporary Human Resources best practices, Employee Relations and all aspects of employment legislation.
• Administrative, organisational and numeric skills including competency in MS Office and the maintenance of an HR database.
• Excellent interpersonal skills and a proven ability to communicate effectively both written and orally.
• Written communication skills including report writing and minute taking.
• Liaising with external providers (Occupational Health, HSE, storage provider).
• An ability to contribute as a member of a team, to work under pressure and to meet deadlines.
• Problem solving skills with the ability to identify potential difficulties and formulate solutions.
• Ability to work on own initiative, prioritise and manage a number of issues simultaneously and demonstrate exceptional attention to detail.
• An understanding of the role of HR in the organisation and how this Department contributes to the successful delivery of excellent customer service.
• A clear understanding of adherence to employee confidentiality and GDPR.

Desirable

• Ideally an understanding of Public Sector HR rules and regulations.
• Ideally CIPD membership.
• Experience working with People XD HR System.

Dublin Dental University Hospital is an equal opportunities employer.