HR Administrator
Posted 2 days 16 hours ago by NHS
Permanent
Full Time
Public Sector Jobs
London, Islington, United Kingdom, EC1M3
Job Description
The post-holder will have superb communication, administration skills and good self-motivation. The post holder will able to handle written and verbal employee queries with the utmost confidentiality. Responsibilities may include but not be limited to, drawing up HR documents, corresponding with recruitment agencies, updating company policies and ensuring that they comply UK legislation.
The post holder should have good experience in HR administration, proficient in I.T skills and be able to deal with a variety of responsibilities, work well under pressure, be able to use their own initiative and keep calm in tense situations. The post holder should be approachable, fair, have good multi-tasking skills and be able to attend training sessions if needed.
This will entail making sure that staff have the right balance in terms of skills and experience and making sure that training and development are available for colleagues to enhance their performance and skills in order to achieve the organisations business aims.
The post holder will recruit, support and develop talent through developing policies and procedures.
Main duties of the job
IGPF worksvery closely with a range of partners including the regional commissioninggroup, NHS England, Healthy London Partnership, Public Health, local hospitalssuch as UCLH,Whittington Health and the London Borough of Islington.
IGPF is thehost organisation for the Primary Care Network (PCN) workforce and theIslington Training Hub and has been working for over three years to createtraining and development programmes that meet the needs of staff working inprimary and community care settings.
IGPF runsfour Islington GP Practices-Northern Medical Practice, Barnsbury MedicalPractice, City Road Medical Centre and Hanley Primary Care Centre
Job responsibilities The post-holder will have superb communication, administration skills and good self-motivation. The post holder will able to handle written and verbal employee queries with the utmost confidentiality. Responsibilities may include but not be limited to, drawing up HR documents, corresponding with recruitment agencies, updating company policies and ensuring that they comply UK legislation.The post holder should have good experience in HR administration, proficient in I.T skills and be able to deal with a variety of responsibilities, work well under pressure, be able to use their own initiative and keep calm in tense situations. The post holder should be approachable, fair, have good multi-tasking skills and be able to attend training sessions if needed.This will entail making sure that staff have the right balance in terms of skills and experience and making sure that training and development are available for colleagues to enhance their performance and skills in order to achieve the organisations business aims.
The post holder will recruit, support and develop talent through developing policies and procedures.
A number of these activities that the post holder will have but not limited to are:
In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately.
In the performance of the duties outlined in this Job Description, the post-holder may have access to confidential information relating to patients and their carers, staff and other healthcare workers. They may also have access to information relating to the Federation as a business organisation. All such information from any source is to be regarded as strictly confidential.
Information relating to patients, carers, colleagues, other healthcare workers or the business of the Federation may only be divulged to authorised persons in accordance with the Federation policies and procedures relating to confidentiality and the protection of personal and sensitive data.
Health & Safety:
The post-holder will assist in promoting and maintaining their own and others health, safety and security as defined in the Federations Health & Safety Policy, to include:
The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include:
The post holder should have good experience in HR administration, proficient in I.T skills and be able to deal with a variety of responsibilities, work well under pressure, be able to use their own initiative and keep calm in tense situations. The post holder should be approachable, fair, have good multi-tasking skills and be able to attend training sessions if needed.
This will entail making sure that staff have the right balance in terms of skills and experience and making sure that training and development are available for colleagues to enhance their performance and skills in order to achieve the organisations business aims.
The post holder will recruit, support and develop talent through developing policies and procedures.
Main duties of the job
- Be actively involved in the recruitment process by posting ads and managing the hiring process, checking Right to Work information.
- To coordinate the onboarding process, including Disclosure & Barring Service (DBS) check processing, contacting the applicants references and compiling compliance documents as required.
- Be a focal point for line managers and support with finding agency cover for various roles across IGPF.
- Developing induction, training and development programs.
- Promoting equality and diversity as part of the culture in the organisation.
- Support the development and implementation of HR initiatives and systems.
- Support management in disciplinary and grievance issues.
- Maintain employee records according to policy and legal requirements.
- Computer / data entry and session allocation with particular attention to rota software.
- Undertaking a wide range of administrative duties which include ensuring all information is managed correctly, filed and followed up accordingly.
- Have a working knowledge of all office based software and hardware, i.e. photocopier, fax, patient information system.
- Promoting equality and diversity as part of the culture in the organisation.
- Drawing up plans for future employment hiring procedures and goals.
- Build strong relationships at all levels to influence and engage staff.
- To liaise with and inform the payroll team as necessary about changes to payroll and ensure accurate records are updated on HR systems and employee files
IGPF worksvery closely with a range of partners including the regional commissioninggroup, NHS England, Healthy London Partnership, Public Health, local hospitalssuch as UCLH,Whittington Health and the London Borough of Islington.
IGPF is thehost organisation for the Primary Care Network (PCN) workforce and theIslington Training Hub and has been working for over three years to createtraining and development programmes that meet the needs of staff working inprimary and community care settings.
IGPF runsfour Islington GP Practices-Northern Medical Practice, Barnsbury MedicalPractice, City Road Medical Centre and Hanley Primary Care Centre
Job responsibilities The post-holder will have superb communication, administration skills and good self-motivation. The post holder will able to handle written and verbal employee queries with the utmost confidentiality. Responsibilities may include but not be limited to, drawing up HR documents, corresponding with recruitment agencies, updating company policies and ensuring that they comply UK legislation.The post holder should have good experience in HR administration, proficient in I.T skills and be able to deal with a variety of responsibilities, work well under pressure, be able to use their own initiative and keep calm in tense situations. The post holder should be approachable, fair, have good multi-tasking skills and be able to attend training sessions if needed.This will entail making sure that staff have the right balance in terms of skills and experience and making sure that training and development are available for colleagues to enhance their performance and skills in order to achieve the organisations business aims.
The post holder will recruit, support and develop talent through developing policies and procedures.
A number of these activities that the post holder will have but not limited to are:
- Undertake a variety of administrative duties to assist the operations team with the running of the Federation services.
- Facilitate effective communication across the broad range of stakeholders to assure the smooth-running of the services internally and externally.
- Facilitate the recruitment process from start to finish.
- Ensure that employee information is received and stored correctly in accordance with GDPR rules and regulations.
- Be actively involved in the recruitment process by posting ads and managing the hiring process, checking Right to Work information.
- To coordinate the onboarding process, including Disclosure & Barring Service (DBS) check processing, contacting the applicants references and compiling compliance documents as required.
- Be a focal point for line managers and support with finding agency cover for various roles across IGPF.
- Developing induction, training and development programs.
- Promoting equality and diversity as part of the culture in the organisation.
- Support the development and implementation of HR initiatives and systems.
- Support management in disciplinary and grievance issues.
- Maintain employee records according to policy and legal requirements.
- Computer / data entry and session allocation with particular attention to rota software.
- Undertaking a wide range of administrative duties which include ensuring all information is managed correctly, filed and followed up accordingly.
- Have a working knowledge of all office based software and hardware, i.e. photocopier, fax, patient information system.
- Promoting equality and diversity as part of the culture in the organisation.
- Drawing up plans for future employment hiring procedures and goals.
- Build strong relationships at all levels to influence and engage staff.
- To liaise with and inform the payroll team as necessary about changes to payroll and ensure accurate records are updated on HR systems and employee files.
- Ensure that all payroll reports are prepared and logged in time for the monthly payroll meeting and submitted to the payroll team, for example, contractual variations, new starters and leavers.
- Maintain employee records according to policy and legal requirements.
- Hold a CIPD Level 3 qualification or working towards one
- Have a minimum of 2 years of experience working within NHS or Public Sector
- Extensive administrative experience within HR
In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately.
In the performance of the duties outlined in this Job Description, the post-holder may have access to confidential information relating to patients and their carers, staff and other healthcare workers. They may also have access to information relating to the Federation as a business organisation. All such information from any source is to be regarded as strictly confidential.
Information relating to patients, carers, colleagues, other healthcare workers or the business of the Federation may only be divulged to authorised persons in accordance with the Federation policies and procedures relating to confidentiality and the protection of personal and sensitive data.
Health & Safety:
The post-holder will assist in promoting and maintaining their own and others health, safety and security as defined in the Federations Health & Safety Policy, to include:
- Using personal security systems within the workplace according to Practice guidelines
- Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks
- Making effective use of training to update knowledge and skills
- Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards.
The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include:
- Acting in a way that recognizes the importance of peoples rights, interpreting them in a way that is consistent with Federation procedures and policies, and current legislation
- Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues . click apply for full job details