Health and Safety Administrator

Role Overview

We are looking for a proactive, organised, and collaborative Health & Safety Administrator to join our Health & Safety team. Reporting into the Head of Corporate Health and Safety & Continuous Improvement, this role supports the day to day operation of the H&S team, carrying out administrative and ad hoc tasks.

Responsibilities

• Maintain up to date training, inspection, servicing and maintenance records.
• Coordinate H&S training for FOM personnel.
• Act as the administrator for the H&S e learning system.
• Produce reports required by the safety team.
• Support the creation and management of internal H&S training, allocating training to employees.
• Keep new starter onboarding documents current.
• Prepare and circulate H&S information packs for race weekends.
• Assist with purchasing equipment, managing expenses and raising purchase orders.
• Oversee shared inboxes and direct queries to the appropriate team members.
• Support administrative tasks related to H&S advice, guidance and follow up for office events.
• Ensure H&S noticeboards across the company are regularly updated with relevant information.
• Schedule and attend team meetings, preparing agendas and meeting minutes.
• Provide administrative support with onboarding external vendors.
• Coordinate third party visits with Reception and Security teams.
• Assist with incident reporting administration.
• Handle travel related administrative tasks.
• Support the H&S team on project management and actions.
• Assist the Head(s) of H&S and the Health and Safety team with other administrative tasks as required.

Personal Qualities

• Strong interpersonal and communication skills.
• High level of written and spoken English.
• Interest in health and safety.
• Collaborative, adaptable and proactive.
• Maintain confidentiality when dealing with sensitive information.
• Excellent attention to detail.

Qualifications

• IOSH Working Safely or similar H&S qualification.
• Experience with data entry, document control and maintaining compliance records.
• Familiarity with scheduling audits, inspections, training and meetings.
• Competence with Microsoft Office (Excel for tracking KPIs, Word for reports).
• Proficiency in utilising collaborative software tools.
• Ability to liaise with internal teams and external bodies.

Desirable Skills

• Previous experience in an H&S or compliance focused environment.
• Understanding of basic H&S principles and legislation.

Benefits

• Private Healthcare scheme.
• Dental Care.
• 4 x Grand Prix paddock passes per season.
• Enhanced maternity/paternity leave and other family planning policies.
• Free staff shuttle service to and from surrounding train stations near Biggin Hill.
• Free healthy snacks in the offices.
• Subsidised canteen in Biggin Hill serving breakfast and lunch.
• 25 days annual leave and 8 Bank Holiday days, plus a Christmas period closure.
• Opportunities to request training via the in-house Learning and Development team.
• Discount on F1 merchandise.
• Discount at F1 experiences including F1 Arcade and F1 Drive.
• Perkbox benefit portal and more.