Health & Safety Administrator

Role Overview

The Health & Safety Administrator will support the project delivery team in maintaining high standards of health, safety, and compliance across a complex, multi-phase mixed-use development. This role is critical in ensuring that all site documentation, reporting, and coordination activities align with statutory requirements and company procedures.

Key Responsibilities Health & Safety Administration

• Maintain and manage all H&S documentation, including RAMS (Risk Assessments & Method Statements), permits, inspection records, and site registers
• Ensure all documents are up to date, correctly filed, and easily accessible (both digital and hard copy systems)
• Assist with the implementation and upkeep of the Construction Phase Plan

Compliance & Reporting

• Support compliance with UK H&S legislation, including CDM Regulations 2015
• Track and log incidents, accidents, and near misses; assist in compiling reports and investigations
• Monitor and maintain training records, certifications, and competency matrices for all site personnel

Site Coordination

• Assist in organising site inductions and maintaining induction records
• Coordinate H&S meetings, toolbox talks, and briefings, including preparing minutes and action trackers
• Liaise with subcontractors to ensure timely submission and approval of H&S documentation

Audits & Inspections

• Support internal and external audits by preparing documentation and evidence
• Assist H&S Managers with site inspections and follow-up actions
• Track close-out of non conformances and corrective actions

Systems & Processes

• Maintain H&S management systems (e.g. SharePoint, Aconex, or similar platforms)
• Generate regular H&S performance reports and dashboards
• Support continuous improvement initiatives across the project

Key Skills & Experience Essential

• Previous experience in an administrative role within construction, engineering, or a similar environment
• Strong understanding of health & safety documentation and processes
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Excellent organisational and document control skills
• Strong attention to detail and ability to manage multiple priorities

Desirable

• Experience working on large scale construction or mixed use developments
• Familiarity with CDM Regulations 2015
• Experience using document management systems (e.g. Aconex, Viewpoint, Procore)
• NEBOSH or IOSH certification (or working towards)

O'Neill and Brennan values diversity and promotes equality, All individuals will be treated in a fair and equal manner and in accordance with the law regardless of gender, marital status, race, religion, colour, age, disability or sexual orientation